When is the submission deadline?

Submissions are due July 1, 2026. Questions must be submitted by July 1, 2026.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $2,000,000. The issuer has not published an official figure.

It was issued by Topeka Metropolitan Transit Authority. The work is located in Topeka, Kansas, United States.

Who is a good fit for this opportunity?

Experience delivering transit fare collection systems for mid-sized city agencies. Expertise in mobile ticketing and account-based payment technology. Capability to integrate with AVL/APC systems and third-party transport providers. Proven record of developing cloud-based data solutions for public transit. Strong preventive maintenance and long-term support offerings.

Mass Transit Fare Collection Technology Services (Due July 1, 2026)

Overview

Transportation, Fleet & Logistics

Topeka, Kansas, United StatesPosted: April 21st, 2026Deadline: July 1st, 2026

Fit Score

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SUMMARY

Kansas seeks information on next-generation mass transit fare collection technology supporting mobile ticketing, system integration, and cloud-based analytics.

KEY REQUIREMENTS

Must provide electronic responses in .pdf or similar format
Must submit responses by July 1st, 2026
Must waive all claims to TMTA for costs involved in preparation and submission of responses
Must acknowledge that responses are public record
Must address all points in the submission structure including cover letter, experience, and product features

BUDGET

Estimate

$500,000 – $2,000,000

TIMELINE

April 20th, 2026: RFI Issued

May 4th, 2026: Questions related to RFI submitted to TMTA

May 11th, 2026: Responses to questions by TMTA staff issued to all parties

July 1st, 2026: Responses to this RFI submitted to TMTA staff

July 2026: TMTA follow-up questions with responders

QUESTION DEADLINE

July 1st, 2026

Issuing Agency

Topeka Metropolitan Transit Authority

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A government authority in Kansas is seeking information from vendors regarding the provision of advanced mass transit fare collection technology services. The current system supports fixed route bus service operating Monday through Saturday within city limits and includes ADA paratransit services operating concurrently. Essential requirements for the future system include retaining current fare collection features while introducing mobile ticketing, account-based systems, and support for new fare media.

Additional expectations include the capability to issue either printed or electronic transfers or change cards, seamless integration with Automated Vehicle Location (AVL) and Automatic Passenger Counter (APC) technologies for detailed ridership analytics, and consistency of the fare collection system across multiple platforms, services, and with third-party transportation providers. The system should also allow for integration with external organizational user IDs, utilize cloud-based data storage, and feature user-friendly reporting software. A reliable preventive maintenance regimen is required to ensure ongoing system performance.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 1, 2026. Questions must be submitted by July 1, 2026.
What is the budget for this RFP?: Settle estimates the budget at $500,000 – $2,000,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Topeka Metropolitan Transit Authority. The work is located in Topeka, Kansas, United States.
Who is a good fit for this opportunity?: Experience delivering transit fare collection systems for mid-sized city agencies
Expertise in mobile ticketing and account-based payment technology
Capability to integrate with AVL/APC systems and third-party transport providers
Proven record of developing cloud-based data solutions for public transit
Strong preventive maintenance and long-term support offerings

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