When is the submission deadline?

Submissions are due October 8, 2026. Questions must be submitted by October 2, 2026.

It was issued by Ector County. The work is located in Odessa, Texas, United States.

Who is a good fit for this opportunity?

Marketing agency experienced in venue, entertainment, and event promotion. Demonstrated expertise in brand management, digital marketing, and creative services. Strong relationships with promoters, producers, touring acts, conventions, and trade show organizers. Experience with ticketing-integrated email marketing and venue communication platforms. Capable of providing strategic marketing planning, media analytics, and event recruitment.

Marketing, Venue Development, Event Recruitment, and Brand Coordination Services (Due October 8, 2026)

Overview

Marketing, Advertising & Social Media

Odessa, Texas, United StatesPosted: September 16, 2026Deadline: October 8, 2026

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SUMMARY

A coliseum seeks a marketing and venue development partner to manage branding, digital channels, creative services, media planning, and event recruitment. The engagement will run for one year, with questions due October 2, 2026.

KEY REQUIREMENTS

Must provide a minimum of three references for projects of similar size, scope, and complexity completed within the past five years
Must demonstrate experience providing services of similar size, scope, and complexity
Must be able to provide services in accordance with the requirements, scope of work, and schedule established by Ector County
Must maintain all licenses, permits, certifications, and insurance required to perform the services
Must execute Ector County's Master Service Agreement and satisfy all applicable insurance requirements
Must comply with all federal, state, and local laws governing this type of service
Must not be debarred, suspended, or otherwise excluded from participating in government contracts

CONTRACT DURATION

12 months

TIMELINE

Specifications approved by Commissioners Court: September 15th, 2026

1st Advertisement: September 19th, 2026

2nd Advertisement: September 26th, 2026

Questions Due: October 2nd, 2026

Questions Answered: October 6th, 2026

Proposal Due/Proposal Opening: October 8th, 2026

QUESTION DEADLINE

October 2, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Ector County

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will provide marketing, venue development, event recruitment, and brand coordination services for a coliseum. Responsibilities include coordinating with event promoters, producers, tenants, and event marketing teams to ensure consistent messaging across venue-controlled marketing channels. The vendor will review and adapt event-provided marketing materials for coliseum platforms while preserving the event’s branding and messaging, and will maintain venue-wide marketing standards and brand guidelines.

The vendor will manage and coordinate content for venue-owned communication channels, including the website, social media platforms, email marketing platforms or other systems integrated with the Etix Ticketing System, and digital signage. Services will also include management of venue-controlled digital marketing platforms, graphic design and creative support, media placement recommendations, and marketing analytics.

Additional responsibilities include identifying, recruiting, and attracting event promoters, producers, sanctioning organizations, touring acts, conventions, trade shows, consumer shows, and recurring events. The vendor will also provide strategic marketing and venue development consulting, including long-range marketing planning. The contract period will be one year, and all questions must be submitted by October 2, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 8, 2026. Questions must be submitted by October 2, 2026.
Who issued this RFP?: It was issued by Ector County. The work is located in Odessa, Texas, United States.
Who is a good fit for this opportunity?: Marketing agency experienced in venue, entertainment, and event promotion
Demonstrated expertise in brand management, digital marketing, and creative services
Strong relationships with promoters, producers, touring acts, conventions, and trade show organizers
Experience with ticketing-integrated email marketing and venue communication platforms
Capable of providing strategic marketing planning, media analytics, and event recruitment

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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