When is the submission deadline?

Submissions are due August 20, 2026. Questions must be submitted by August 7, 2026.

It was issued by Ector County. The work is located in Odessa, Texas, United States.

Who is a good fit for this opportunity?

Marketing agency with venue, entertainment, or event promotion experience. Firm with expertise in brand strategy, creative design, and digital marketing. Company experienced in event recruitment and promoter outreach. Team capable of media planning, analytics, SEO, and social media management. Vendor with business development and sponsorship growth experience. Agency able to support multi-channel campaigns and venue asset utilization.

Marketing, Venue Development, Event Recruitment and Brand Coordination Services (Due August 20, 2026)

Overview

Marketing, Advertising & Social Media

Odessa, Texas, United StatesPosted: July 15th, 2026Deadline: August 20th, 2026

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SUMMARY

A Texas-based opportunity seeks a strategic partner to deliver marketing, venue development, event recruitment, and brand coordination services for a venue or facility. The work includes creative, digital, social media, analytics, and promoter outreach support under a one-year contract.

KEY REQUIREMENTS

Must provide a minimum of three references for projects of similar size, scope, and complexity completed within the past five years
Must be able to demonstrate capability, experience, and resources necessary to perform the requested services
Must comply with all federal, state, and local laws governing this type of service
Must maintain all required licenses, permits, certifications, and insurance
Must execute Ector County's Master Service Agreement
Must not be debarred, suspended, or otherwise excluded from participating in government contracts
Must certify non-collusion
Must provide proof of insurance including Commercial General Liability, Workers' Compensation, Employer's Liability, and Automobile Liability

CONTRACT DURATION

12 months

TIMELINE

Specifications approved: July 14th, 2026

1st Advertisement: July 18th, 2026

2nd Advertisement: July 25th, 2026

Pre-Proposal Meeting: July 29th, 2026

Questions Due: August 7th, 2026

Questions Answered: August 12th, 2026

Proposal Due/Opening: August 20th, 2026

QUESTION DEADLINE

August 7th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Ector County

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide comprehensive marketing, venue development, event recruitment, brand coordination, and business development services for a one-year contract term. The selected partner is expected to help increase event attendance, improve venue visibility, attract new promoters and event producers, expand sponsorship opportunities, increase utilization of venue assets, and support the long-term growth of the facility.

Scope of services includes strategic marketing and venue development consulting, venue marketing coordination, brand management, branding and creative services, media planning and analytics, graphic design support, promoter attraction and event recruitment, search engine optimization recommendations, social media content planning and scheduling, digital marketing, and digital signage support. The vendor will also be expected to support and amplify the marketing efforts of event promoters, producers, tenants, and event organizers.

Questions are due by August 7, 2026. A non-mandatory pre-proposal meeting will be held on July 29, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 20, 2026. Questions must be submitted by August 7, 2026.
Who issued this RFP?: It was issued by Ector County. The work is located in Odessa, Texas, United States.
Who is a good fit for this opportunity?: Marketing agency with venue, entertainment, or event promotion experience
Firm with expertise in brand strategy, creative design, and digital marketing
Company experienced in event recruitment and promoter outreach
Team capable of media planning, analytics, SEO, and social media management
Vendor with business development and sponsorship growth experience
Agency able to support multi-channel campaigns and venue asset utilization

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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