When is the submission deadline?

Submissions are due October 8, 2026. Questions must be submitted by September 28, 2026.

It was issued by Western Regional Off-Track Betting Corporation. The work is located in Batavia, New York, United States.

Who is a good fit for this opportunity?

Mailing and direct marketing services provider. Experience producing newsletters, letters, envelopes, and promotional postcards. Demonstrated ability to manage recurring, time-sensitive mailing campaigns. Capacity to support a two-year service contract.

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Marketing Mailing Services

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Overview

Events, Printing & Promotional Goods

Batavia, New York, United StatesPosted: September 17, 2026Deadline: October 8, 2026

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SUMMARY

A vendor is sought to provide newsletter mailing, letter and envelope services, and promotional postcards. The contract period will be two years.

KEY REQUIREMENTS

Must not have been an officer, board of director, or employee of WROTB within the last five years
Must provide proof of all mailings before printing
Must run all provided names and addresses through NCOA database
Must provide postage usage reports within 5 days
Must furnish certificates of insurance with specified minimum limits
Must submit non-collusion bidding certification
Must submit Finance Law Affirmation of Understanding and Certification of Compliance
Must not be currently suspended, debarred, or under investigation by any state, local, or federal agency
Must have experience in working with the casino industry preferred

CONTRACT DURATION

24 months

TIMELINE

Questions deadline: September 28th, 2026

Proposals due: October 8th, 2026

Contract term: January 1st, 2027 through December 31st, 2029

QUESTION DEADLINE

September 28, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Western Regional Off-Track Betting Corporation

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The procuring organization is seeking a vendor to provide marketing mailing services, including newsletter mailing, letter and envelope production, and promotional postcards.

The resulting contract is expected to have a two-year term. The selected vendor should be able to manage the preparation and mailing of recurring marketing communications and promotional materials.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 8, 2026. Questions must be submitted by September 28, 2026.
Who issued this RFP?: It was issued by Western Regional Off-Track Betting Corporation. The work is located in Batavia, New York, United States.
Who is a good fit for this opportunity?: Mailing and direct marketing services provider
Experience producing newsletters, letters, envelopes, and promotional postcards
Demonstrated ability to manage recurring, time-sensitive mailing campaigns
Capacity to support a two-year service contract

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works