Mailing Lists, Printing, Mail Preparation, Postage, Distribution and Reporting Services (Due October 20, 2026)

Must have demonstrated experience providing large-volume direct mail services
Must have experience with printing, targeted mailing-list acquisition, mail preparation, and USPS coordination
Must be able to provide mailing lists for Spanish, Vietnamese, Korean, and Chinese-speaking households in Orange County
Must maintain insurance coverage including Commercial General Liability, Automobile Liability, Workers' Compensation, and Employers' Liability
Must include Authority as additional insured on general liability and automobile liability policies
Must be registered on OpenGov Procurement and follow the IFB
Must not be subject to Ukraine/Russia-related economic sanctions
Must provide a Status of Past and Present Contracts Form
Must provide a List of Subcontractors Form

The government authority in Orange, California seeks a contractor to provide mailing lists, printing, mail preparation, postage, distribution, and reporting services under a one-year contract.

The contractor must provide or obtain targeted mailing lists for Spanish-, Vietnamese-, Korean-, and Chinese-speaking households within the county. Lists must be segmented by language and geographic location and maintained using commercially reasonable practices to reduce inaccurate, duplicate, and undeliverable addresses. Required access includes at least 75,000 Spanish-speaking households, 29,000 Vietnamese-speaking households, and 15,000 Korean- and Chinese-speaking households.

The anticipated postcards will measure 8.5 by 5.5 inches and use 100-pound matte-finish stock. Services will also include accurately addressing and labeling postcards, sorting and bundling them in accordance with postal regulations, handling postage and distribution, and providing reporting. Questions must be submitted by October 6, 2026.

Frequently asked questions

When is the submission deadline?

Submissions are due October 20, 2026. Questions must be submitted by October 6, 2026.

What is the budget for this RFP?

The published budget is $427,000.

Who issued this RFP?

It was issued by Orange County Transportation Authority. The work is located in Orange, California, United States.

Who is a good fit for this opportunity?

Direct-mail and commercial printing provider with end-to-end mailing capabilities
Experience sourcing and managing multilingual, geographically segmented mailing lists
Demonstrated ability to print, address, sort, bundle, and distribute high-volume postcard campaigns
Familiarity with postal regulations, postage processing, and delivery reporting
Established capacity to serve Orange County and surrounding areas

Mailing Lists, Printing, Mail Preparation, Postage, Distribution and Reporting Services

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