Mail and Print Services
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
June 9th, 2026: RFP Issued
June 22nd, 2026: Campus Visit
June 29th, 2026: Disability Accommodation Request Deadline
June 29th, 2026: Written Questions/Comments Deadline
July 2nd, 2026: Tennessee Tech Responds to Written Questions
July 18th, 2026: Proposal Deadline & Opening of Technical Proposals
July 27th–30th, 2026: Technical Proposal Presentations
July 31st, 2026: Tennessee Tech Completes Technical Proposal Evaluations
August 3rd, 2026: Tennessee Tech Opens Cost Proposals and Calculates Scores
August 7th, 2026: Tennessee Tech Issues Intent to Award Letter
August 14th, 2026: Award of Contract
September 1st, 2026: Contract Effective Date
QUESTION DEADLINE
Issuing Agency
Tennessee Technological University
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The government authority in Cookeville, Tennessee is seeking a contractor to provide comprehensive mail and print services for their operations. Responsibilities include efficiently managing all aspects of mail operations such as in-house mail delivery and pick-up, distribution of student mail, processing monthly reports, and maintaining metering equipment. The contractor is expected to supply an adequate number of staff to support these services.
Contractors may propose installing multiple locker banks across the campus to facilitate a 24-hour package pickup service and establish direct courier drop-off points within these lockers. Managed print services should focus on the institution's internal operations and be structured as an auxiliary revenue-generating unit. Services will encompass high-volume printing, finishing, bindery, print preparation, and the printing of university publications within specified turnaround times depending on job size. Additionally, each print job should be appropriately packaged or shrink-wrapped for easy handling.
The initial contract term will be for one year. Interested vendors must submit all questions by July 2, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 10, 2026. Questions must be submitted by June 29, 2026.
- Who issued this RFP?
- It was issued by Tennessee Technological University. The work is located in Cookeville, Tennessee, United States.
- Who is a good fit for this opportunity?
- Experience providing mailroom management and high-volume print services for educational institutions or government entities
- Ability to supply, install, and maintain package locker systems
- Strong staffing resources to ensure timely and reliable mail operations
- Track record of meeting tight print production deadlines and offering finishing/bindery services
- Local or regional presence in Tennessee or surrounding states
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