Lease Revenue Management System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Advertise Solicitation: August 31st, 2026
Pre-Proposal Meeting: September 9th, 2026
Questions Cut-Off: September 17th, 2026
Q & A Addendum Advertising: September 25th, 2026
Proposal Submittal Due: October 9th, 2026
Notice to Shortlist Proposers: November 23rd, 2026
Shortlist Demos and Discussion Week: Week of December 7th, 2026
Final Proposal Revision Request: December 31st, 2026
Final Proposal Revision Due: January 11th, 2027
Notice of Intent to Award: February 2nd, 2027
Contract Execution: March 22nd, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Port Of Seattle
DESCRIPTION
The agency seeks a lease revenue management system to manage leases and lease clauses, agreements, utilities, insurance and surety requirements, compliance activities, concessions, tenant billing, and billing file creation. The scope includes software, implementation services, data migration from two existing system instances, testing, training, and ongoing product support. A Software-as-a-Service solution is preferred, although other solution types may be considered.
The system must support API-based or automated integration with agency systems and enterprise reporting. Required capabilities include end-to-end lease and agreement lifecycle management, milestone tracking, space and property inventory management, configurable activity billing, utility meter and usage management, complex utility and rent billing rules, percentage-based charges, step and threshold pricing, minimum and maximum guarantees, taxes, and billing file generation for downstream invoicing.
Insurance and surety compliance tracking must include certificates, deposits, bonds, expirations, waivers, endorsements, compliance status, and automated alerts. An optional pre-bid meeting is scheduled for September 9, 2026, and questions are due by September 17, 2026. The contract period will be three years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 9, 2026. Questions must be submitted by September 17, 2026.
- Who issued this RFP?
- It was issued by Port Of Seattle. The work is located in Seattle, Washington, United States.
- Who is a good fit for this opportunity?
- Enterprise software provider specializing in lease, property, or revenue management systems
- Demonstrated experience with complex lease, utility, rent, tax, and tenant billing rules
- Strong API integration and enterprise reporting capabilities
- Experience delivering SaaS implementations, data migration, testing, training, and support
- Proven track record serving public agencies, ports, transportation organizations, or complex property portfolios
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.