Land Acquisition and Management Software

A Florida agency is seeking a vendor to provide land acquisition and management software that modernizes and automates the full lifecycle of land assets, from initial acquisition applications through long-term stewardship and final disposition. The intended solution will replace manual processes with a centralized system that supports electronic submissions, complex workflow approvals, personnel task tracking, ownership and lease management, and reporting. The agency also expects real-time geospatial visualization and a measurable reduction in manual task time.

The software must support shared database capabilities through integration with multiple existing systems, including Land Acquisition & Surplus Access Database, AccuFund, ArcGIS, CivicPlus, Papervision, and PERCH, through a single web-based interface. Mobile compatibility is required. The platform should also automate the creation of memos, contracts, bids, and letters, and preferably store backend data tables in an on-premises Microsoft SQL Server environment.

The land acquisition module should include workflow automation for file number assignment and triage map creation using GIS data or application programming interfaces. It should also provide tools for developing Land Management Prospectuses, including site inspection and program planning documents with financial estimates, and support approval workflows for the Land Acquisition and Support team ranking process, score sheet generation, and memorandum preparation for committee and board meetings.

The land management module should support integration of prospectus information into three-year planning within GIS attribute tables by program area. The solution must enable bi-directional GIS communication for planning by program, tract, county, and region, and connect work performed in program plans to contracts, purchase orders, tracts, facilities, and regions. The contract period is one year, and questions are due by July 31, 2026.