When is the submission deadline?

Submissions are due July 7, 2026. Questions must be submitted by June 22, 2026.

It was issued by City Of Tacoma. The work is located in Tacoma, Washington, United States.

Who is a good fit for this opportunity?

Experience providing high-volume invoice printing and mailing services. Demonstrated expertise in secure data transmission and regulatory compliance. Ability to scale operations to handle daily fluctuations in volume. Strong references for disaster recovery and business continuity. Robust audit and reconciliation controls in financial document workflows.

Invoice Printing and Mailing Solution (Due July 7, 2026)

Overview

Events, Printing & Promotional Goods

Tacoma, Washington, United StatesPosted: June 11th, 2026Deadline: July 7th, 2026

Fit Score

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SUMMARY

The City of Washington is conducting market research for a comprehensive invoice printing and mailing solution, with a focus on secure data handling, scalability, and robust print production services.

KEY REQUIREMENTS

Experience providing utility invoice printing and mail services
Ability to securely receive invoice data via encrypted file transfer or secure cloud storage
High-volume print capabilities
Automated folding, sorting, and envelope insertion with integrity controls
Compliance with USPS requirements including Intelligent Mail Barcode
Ability to process approximately 6,000 invoices per workday
Established disaster recovery and business continuity capabilities

TIMELINE

Question Deadline: June 22nd, 2026

Questions and Answers Posted: June 26th, 2026

Submittal Due Date: July 7th, 2026

QUESTION DEADLINE

June 22nd, 2026

Issuing Agency

City Of Tacoma

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The City seeks information from vendors regarding comprehensive invoice printing and mailing solutions. The objective is to conduct market research and gather details on available service offerings, delivery models, and vendor competencies specific to data security, regulatory compliance, scalability, operational flexibility, and secure handling of data throughout the process.

Vendors should demonstrate end-to-end service capabilities, including secure data intake, high-volume print production, document processing (folding, sorting, insertion, USPS presort), secure distribution, document archiving, and payment processing with robust audit controls and reconciliation reporting. Robust disaster recovery and business continuity planning should also be included. Solutions must support secure data receipt via encrypted transmission methods, meet high-quality print production standards, and reliably handle average daily invoice volumes of approximately 6,000 while allowing for volume fluctuations.

The contract is intended for a one-year period. Vendors must also provide detailed information regarding encryption protocols, data validation and access controls, print capacity, and operational timeliness.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 7, 2026. Questions must be submitted by June 22, 2026.
Who issued this RFP?: It was issued by City Of Tacoma. The work is located in Tacoma, Washington, United States.
Who is a good fit for this opportunity?: Experience providing high-volume invoice printing and mailing services
Demonstrated expertise in secure data transmission and regulatory compliance
Ability to scale operations to handle daily fluctuations in volume
Strong references for disaster recovery and business continuity
Robust audit and reconciliation controls in financial document workflows

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