International Flight Support Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Solicitation Open Date: September 25th, 2026
Non-Mandatory Pre-Response Conference: October 2nd, 2026, 1:00 PM Central Time
Deadline for Submission of Questions: October 5th, 2026
TxDOT Response to Questions to be posted by Date: October 9th, 2026
Solicitation Close Date: October 16th, 2026, 3:00 PM Central Time
Tentative Date for Contract Award: November 15th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Texas Department Of Transportation
DESCRIPTION
A government authority located in Austin, Texas, is seeking a vendor to provide comprehensive international flight support services for a one-year contract period. Services include research, flight planning, permit coordination, customs clearance processing, third-party service management, and fueling arrangements.
The selected vendor must conduct statewide and out-of-state county-equivalent criminal and sex offender background checks, as well as Social Security number verification, for all permanent and temporary personnel assigned to agency projects before service startup. The vendor must establish an account, designate a primary 24/7 agency contact, and coordinate route diversions, emergency landings, and itinerary changes for outbound and return segments.
Responsibilities also include procuring and scheduling aviation fuel deliveries at all scheduled international and intermediate stops throughout the round trip. The agency must receive continuous, real-time access to flight tracking and monitoring through a web-based system or application from initial departure through final return to base. Questions are due by October 5, 2026, and proposals are due by October 16, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 16, 2026. Questions must be submitted by October 5, 2026.
- Who issued this RFP?
- It was issued by Texas Department Of Transportation. The work is located in Texas, United States.
- Who is a good fit for this opportunity?
- International aviation support and flight logistics provider
- Experience coordinating permits, customs clearance, fueling, and third-party aviation services
- 24/7 operational support for diversions, emergency landings, and itinerary changes
- Secure personnel background-screening and identity-verification processes
- Web-based real-time flight tracking and monitoring capabilities
- Experience supporting government or other highly regulated clients
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.