Integrated Library System Implementation and Migration
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateTIMELINE
Announce and post RFP: April 30th, 2026
Question Submission Deadline: May 11th, 2026
Response to Questions Posted: May 18th, 2026
RFP Proposals Due: June 29th, 2026
RFPs Evaluated: June 30th, 2026 – July 28th, 2026
RFP Proposal Workshop: July 29th, 2026
Inform Short-Listed Vendors: July 30th, 2026
Short-Listed Vendors Demos and Presentations: August 13th, 2026 – August 27th, 2026
RFP Demos and Presentations Workshop: August 28th, 2026
Short-Listed Vendors Ranked: August 31st, 2026
Orange County Library District Board of Trustees Ranking of Vendors: September 10th, 2026
Contract Negotiation: September 11th, 2026 – September 25th, 2026
Tentative Date to Award Contract: September 25th, 2026
Tentative Contract Start Date: September 28th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Orange County Library System
DESCRIPTION
The agency is seeking a vendor to implement a new Integrated Library System (ILS) to replace its existing Sierra ILS. The selected solution must be modern, flexible, scalable, reliable, and capable of meeting both current and future operational needs. The project will include configuration of the ILS to support all necessary business processes from launch, ensuring full functionality across modules.
Key deliverables include migration of current and historical data, including thorough data clean-up to ensure optimal data quality for transformation and loading. The vendor will provide best practice guidance, comprehensive training, and detailed documentation for agency staff. Project management, structured system testing and acceptance, and robust ongoing maintenance and support—including help desk and case management—are required.
The system must be hosted in a single tenant environment with appropriate security and risk management measures. The solution should focus on improving operational efficiency and enhancing patron service experiences.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 29, 2026. Questions must be submitted by May 11, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Orange County Library System. The work is located in Orlando, Florida, United States.
- Who is a good fit for this opportunity?
- Extensive experience implementing and migrating enterprise Integrated Library Systems
- Proven track record with data migration and cleanup for library environments
- Ability to provide comprehensive training and support services
- Demonstrated expertise in single-tenant cloud-hosted systems with strong security practices
- Experience with large or government library authorities
Analysis generated by Settle AI from the source RFP.
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