Integrated Library System and Related Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issuance of RFP: June 30th, 2026
Pre-proposal Conference: July 14th, 2026
Deadline to Submit Written Questions: July 24th, 2026
Response to Written Questions/RFP Addendum Posted: August 7th, 2026
Submission of Proposals: August 20th, 2026
Proposal Evaluation: September 2026
Selection of Short List: September 2026
Conduct Oral Presentations/Demonstrations: October 2026
Selection of Finalist: October 2026
Issue Notice of Intent to Award: October 2026
Contract Negotiations: November/December 2026
Commencement of Contract: January 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Santa Clara County Library District
DESCRIPTION
The County of California is seeking a vendor to provide an integrated library system (ILS) and related services to support the full implementation and ongoing operations of their library infrastructure. This includes all necessary services for a comprehensive deployment such as data conversion from the current SirsiDynix Horizon ILS, workflow setup, training for both end users and system administrators, and extended support following implementation. Vendors are expected to ensure data encryption and adhere to established industry security standards for all sensitive information at rest, in transit, and in use.
The solution must include comprehensive, fully indexed, and searchable documentation maintained and updated with each major release for both system administrators and end users. The system should offer high availability, operating 24/7/365, except during pre-scheduled and publicly announced maintenance windows. The vendor is required to facilitate a seamless migration from the existing system, including accurate data mapping and conversion practices.
To ensure accessibility, all web content and mobile applications created or modified by the contractor must comply with Level A and Level AA (or higher, if available) of the Web Content Accessibility Guidelines (WCAG) version 2018 or later. The platform must provide a mobile-responsive user interface with consistent functionality and user experience across major web browsers and devices. The anticipated contract period is five years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 20, 2026. Questions must be submitted by July 25, 2026.
- Who issued this RFP?
- It was issued by Santa Clara County Library District. The work is located in Campbell, California, United States.
- Who is a good fit for this opportunity?
- Proven experience implementing and migrating integrated library systems in public sector environments
- Expertise in data security, encryption, and accessibility standards
- Capacity to provide comprehensive training and support over multi-year contracts
- Ability to develop mobile-optimized and WCAG-compliant interfaces
- Strong references from similar large-scale ILS projects
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.