When is the submission deadline?

Submissions are due November 19, 2026. Questions must be submitted by October 20, 2026.

What is the budget for this RFP?

The published budget is $1,500,000.

It was issued by City Of Houston. The work is located in Houston, Texas, United States.

Who is a good fit for this opportunity?

Experienced integrated library system and library technology provider. Strong expertise in cloud-hosted SaaS platforms and enterprise cloud security. Demonstrated experience with discovery platforms, mobile applications, and library integrations. Capability to support scalable deployments, data migration, APIs, and interoperability. Established disaster recovery, business continuity, privacy, and data protection practices.

Integrated Library System (Due November 19, 2026)

Overview

Education, Training & Libraries

Houston, Texas, United StatesPosted: October 3, 2026Deadline: November 19, 2026

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SUMMARY

The issuing organization is seeking a three-year, cloud-hosted integrated library system encompassing an ILS, discovery platform, and mobile application. The solution must provide scalable library operations, secure data handling, interoperability, disaster recovery, physical resource discovery, and support for emerging metadata technologies.

KEY REQUIREMENTS

Must provide a fully integrated, cloud-hosted Integrated Library System (ILS), discovery platform, and mobile application
Must be delivered as a cloud-hosted Software-as-a-Service (SaaS) solution using a secure enterprise-grade cloud platform (AWS or Microsoft Azure)
Must provide a current SOC 2 Type 2 report addressing Security and Availability Trust Services Criteria
Must comply with the City’s Security Addendum and all applicable information-security and data-privacy requirements
Must provide an Accessibility Conformance Report (ACR) prepared using the ITI VPAT
Must support real-time or near real-time catalog synchronization
Must support MARC 21 and RDA standards
Must support SSO for both patron and staff access, including integration with the City of Houston’s enterprise Identity Provider (IdP)
Must be designated as a City Business (CB) or Local Business (LB) under the Hire Houston First Program to be eligible for local preference points

BUDGET

Verified

$1,500,000

CONTRACT DURATION

60 months

TIMELINE

RFP Issuance: October 2nd, 2026

Pre-Proposal Conference: October 13th, 2026

Deadline for Questions: October 20th, 2026

Solicitation Due Date: November 19th, 2026

Notification of Intent to Award (estimated): February 2027

Council Agenda Date (estimated): June 2027

Contract Start Date (estimated): July 2027

QUESTION DEADLINE

October 20, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Houston

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization seeks a comprehensive, fully integrated, cloud-hosted library solution that includes an integrated library system, discovery platform, and mobile application. The solution must support a range of library functions, improve the user experience, and protect the security and privacy of user data.

The proposed Software-as-a-Service solution must be scalable to accommodate additional locations, service points, users, records, and transactions without material service degradation or system reimplementation. Vendors must identify the cloud service provider, hosting regions, data storage locations, subcontractors or subprocessors, and the security and service responsibilities of each party. The solution should also address cloud architecture, scalability, disaster recovery, business continuity, APIs, interoperability, and integrations with other libraries and library systems.

The system must support discovery and access to physical library resources, social sharing of catalog information and related content, and migration to emerging metadata technologies. The contract term will be three years. Questions are due by October 20, 2026, and a pre-bid meeting is scheduled for October 13, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 19, 2026. Questions must be submitted by October 20, 2026.
What is the budget for this RFP?: The published budget is $1,500,000.
Who issued this RFP?: It was issued by City Of Houston. The work is located in Houston, Texas, United States.
Who is a good fit for this opportunity?: Experienced integrated library system and library technology provider
Strong expertise in cloud-hosted SaaS platforms and enterprise cloud security
Demonstrated experience with discovery platforms, mobile applications, and library integrations
Capability to support scalable deployments, data migration, APIs, and interoperability
Established disaster recovery, business continuity, privacy, and data protection practices

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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