Integrated Library System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Deadline for Vendor Questions: June 26th, 2026
Responses to Vendor Questions Distributed: July 1st, 2026
Proposals Due: July 10th, 2026
Notice to Top Vendors/Requests for Demonstrations: July 24th, 2026
Vendor Demonstrations: August 3rd, 2026
Notice of Intent to Award: September 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Glendale
DESCRIPTION
The organization is seeking a vendor to provide an Integrated Library System (ILS) to manage and control both internal and external library operations, including materials acquisition, cataloging and processing, patron circulation and accounts, public access interface, and system administration and reports.
The proposed ILS should support all branches through a unified catalog, sharing bibliographic and patron records while allowing for branch-level item records and policies. The system must offer flexible and customizable collection management, supporting sub-collections, floating collections, items without a designated home location, and specialized categories such as new books or 'lucky day' collections. Record locking capabilities are required to ensure data integrity when records are being updated or modified.
All necessary client software must be compatible with recent versions of Windows 10 and 11. The system should support a shared bibliographic database, displaying library, date, and user information for creation and modification of records within the staff interface. Additionally, the ILS must include a fully featured online acquisitions subsystem to manage encumbrances, disencumbrances, and expenditures across multiple library-defined funds, including all essential activities from selection to report generation.
Interested vendors must submit all questions by July 1, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 10, 2026. Questions must be submitted by June 26, 2026.
- Who issued this RFP?
- It was issued by City Of Glendale. The work is located in Glendale, California, United States.
- Who is a good fit for this opportunity?
- Experience implementing integrated library systems for multi-branch institutions
- Demonstrated expertise in library software development and support
- Familiarity with acquisition, cataloging, and circulation workflows
- Ability to ensure Windows 10/11 client compatibility
- Strong record of customer service in the library sector
Analysis generated by Settle AI from the source RFP.
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