Incident Reporting and Management System
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Date of Issue: September 1st, 2026
Deadline for Questions: September 17th, 2026
Submission Deadline: September 24th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
The University Of British Columbia
DESCRIPTION
The organization is seeking information from vendors capable of providing an incident reporting and management system for campus security, investigations, dispatch, case management, threat assessment, and operational reporting across multiple campuses. The system should support the creation, tracking, management, and closure of incident reports, with configurable incident types, workflows, priorities, escalation processes, notifications, alerts, and workflow triggers.
The requested solution should provide real-time dispatch of security personnel, patrol assignment and tracking, and monitoring of officer locations, statuses, and activity updates. It should also support investigation and case management, including the association of incidents with evidence, witnesses, persons of interest, locations, and related records; audit trails; chain-of-custody tracking; and records for persons, vehicles, organizations, and assets.
Additional requirements include standard and ad hoc reporting, dashboards, visualizations, trend analysis, and mobile capabilities through native iOS and Android applications. Mobile users should be able to access, create, and update incidents, receive dispatch notifications, and log patrol activities. Questions must be submitted by September 17, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 24, 2026. Questions must be submitted by September 17, 2026.
- Who issued this RFP?
- It was issued by The University Of British Columbia. The work is located in Vancouver, British Columbia, Canada; Kelowna, British Columbia, Canada.
- Who is a good fit for this opportunity?
- Software vendors specializing in public safety, campus security, incident management, or case management platforms
- Providers with experience supporting multi-campus or multi-site organizations
- Companies offering configurable workflows, dispatch, investigations, evidence tracking, and operational reporting
- Vendors with native iOS and Android applications and mobile workforce capabilities
- Firms with demonstrated experience integrating security personnel, incident, and analytics systems
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.