When is the submission deadline?

Submissions are due November 2, 2026. Questions must be submitted by October 26, 2026.

What is the budget for this RFP?

The published budget is $75,000 – $150,000.

It was issued by University Of Victoria. The work is located in Victoria, British Columbia, Canada.

Who is a good fit for this opportunity?

Human resources technology provider with a mature applicant tracking system. Demonstrated experience supporting higher education or organizations governed by multiple collective agreements. Proven Ellucian Banner integration and bidirectional HR data exchange capabilities. Experience implementing role-based workflows for large, decentralized hiring teams. Strong applicant experience, recruitment workflow, onboarding, and reporting expertise.

Human Resources Applicant Tracking System (Due November 2, 2026)

Overview

Software, Web & Mobile Development

Victoria, British Columbia, CanadaPosted: October 6, 2026Deadline: November 2, 2026

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SUMMARY

The organization seeks a one-year contract for an applicant tracking system supporting complex collective-agreement workflows, Ellucian Banner integration, decentralized hiring, centralized governance, and end-to-end recruitment processes.

KEY REQUIREMENTS

Must be a single legal entity
Must have a vendor account with UVic's electronic bidding system
Must provide confirmation of insurance coverage in the types and amounts listed in Appendix A
Must provide information to support the completion of a Privacy Impact Assessment and Technical Approval
Must adhere to WCAG 2.2 Level AA accessibility standards
Must comply with the Freedom of Information and Protection of Privacy Act (FIPPA)
Must comply with UVic security requirements for information handling

BUDGET

Verified

$75,000 – $150,000

CONTRACT DURATION

60 months

TIMELINE

Issue Date of RFP: October 5th, 2026

Deadline for Questions: October 26th, 2026

Deadline for Issuing Addenda: October 28th, 2026

Submission Deadline: November 2nd, 2026

Notification of Short-Listed Proponents for Presentations: December 4th, 2026

Presentations: January 2027

Final Evaluation: February 2027

QUESTION DEADLINE

October 26, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

University Of Victoria

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide a human resources applicant tracking system that supports flexible forms and workflows for obligations under multiple collective agreements. The system must accommodate divergent processes for internal and external candidates, different employment types such as continuing, term, and casual positions, and varying contract lengths.

The applicant tracking system must integrate with the organization’s existing Ellucian Banner enterprise resource planning software, enabling job and employee data to flow both into and out of the system. It must also support decentralized hiring through role-based security permissions for more than 450 hiring managers and departmental teams, while maintaining centralized oversight and governance by human resources.

The solution should provide a centralized job board for candidates and a robust user experience for applicants, hiring managers, application reviewers, and administrators. Required recruitment processes include job posting, candidate evaluation, offer letters, and onboarding. The contract period will be one year, and questions must be submitted by October 26, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 2, 2026. Questions must be submitted by October 26, 2026.
What is the budget for this RFP?: The published budget is $75,000 – $150,000.
Who issued this RFP?: It was issued by University Of Victoria. The work is located in Victoria, British Columbia, Canada.
Who is a good fit for this opportunity?: Human resources technology provider with a mature applicant tracking system
Demonstrated experience supporting higher education or organizations governed by multiple collective agreements
Proven Ellucian Banner integration and bidirectional HR data exchange capabilities
Experience implementing role-based workflows for large, decentralized hiring teams
Strong applicant experience, recruitment workflow, onboarding, and reporting expertise

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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