Human Resources and Payroll Processing Software
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
August 3rd, 2026: Notice to Bidders published on the City of Cotati Website
September 18th, 2026: Due date for proposals
September 21st to 25th, 2026: Evaluation of proposals
September 28th to October 2nd, 2026: Selected organizations will provide presentations
October 13th, 2026: Contract Award Evaluation by Council for Approval
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Cotati
DESCRIPTION
The vendor will provide a comprehensive, precise, and user-friendly web-based human resources and payroll processing software solution. The system must provide human capital management functionality, including electronic time and attendance, payroll processing, employee records, recruitment and applicant tracking, performance evaluations, and other core human resources functions.
The application must be fully functional and available 24 hours a day, seven days a week, year-round. Required capabilities include flexible time and attendance tracking, shift scheduling for varied hourly schedules, automatic integration of schedules and timesheets with payroll, payroll tax and deduction calculations, calculation verification, customizable payroll reports, pay-rate change reporting, and dashboards for management review. The system should also support data exports for third-party analysis and expense trend reporting for payroll-related fluctuations.
The software must support payroll processing for up to 80 active employees and enable the transfer of historical information from the current payroll system, including personnel records and personnel action notices. All questions must be submitted by September 14, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 18, 2026. Questions must be submitted by September 14, 2026.
- Who issued this RFP?
- It was issued by City Of Cotati. The work is located in Cotati, California, United States.
- Who is a good fit for this opportunity?
- Human capital management and payroll software provider
- Experience delivering web-based HR, timekeeping, scheduling, and payroll solutions
- Proven support for payroll tax calculations, deductions, reporting, and data migration
- Capability to support organizations with up to 80 active employees
- Strong data security, system availability, and customer support capabilities
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.