When is the submission deadline?

Submissions are due June 18, 2026. Questions must be submitted by May 28, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.

It was issued by City Of Minneapolis. The work is located in Minneapolis, Minnesota, United States.

Who is a good fit for this opportunity?

Third-party administrator specializing in FSA, HRA, and HSA account services. Proven experience with claims adjudication, reimbursement processing, and COBRA administration. Strong HR benefits technology platform with integration and reporting capabilities. Demonstrated compliance expertise in ACA reporting, PCORI, and dependent eligibility audits. Experienced implementation team with successful data migration and transition management projects. Established track record serving public sector or large employer benefits programs.

HR Flex Spending Account Administration Services (Due June 18, 2026)

Overview

Financial, Legal, HR & Staffing

Minneapolis, Minnesota, United StatesPosted: May 16th, 2026Deadline: June 18th, 2026

Fit Score

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SUMMARY

Minnesota is seeking a vendor to administer HR flex spending accounts, including claims processing, reimbursement coordination, compliance support, and transition services. The opportunity requires experience with FSA, HRA, and HSA administration and strong reporting, controls, and implementation capabilities.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

36 months

TIMELINE

RFP Release: May 15th, 2026

Questions on RFP Due: May 28th, 2026

Responses to Questions posted: June 4th, 2026

Proposals due: June 18th, 2026

Interviews: Week of July 20th, 2026

Estimated Administrator selection: July 2026

Estimated services start date: January 1st, 2027

QUESTION DEADLINE

May 28th, 2026

Issuing Agency

City Of Minneapolis

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide HR flex spending account administration services in Minnesota. The scope includes recordkeeping and claims administration capabilities such as eligibility file processing, system integration, claims adjudication, reimbursement administration, and handling of COBRA and post-employment accounts. The selected vendor is also expected to coordinate reimbursements across account types, including FSA and HRA, and demonstrate strong internal controls, audit processes, and reconciliation practices.

The request emphasizes reporting capabilities, system usability, participant and employer access, and support for related compliance functions such as ACA reporting, including 1095-B and PCORI fee requirements, as well as dependent eligibility audits. Vendors should demonstrate innovation and automation in service delivery, including the use of technology and AI where applicable, along with experience administering both HRA and HSA accounts.

The project also includes transition and implementation requirements, including data migration of historical claims and balances, minimizing disruption and blackout periods, and providing a communication strategy during transition. Proposals should address the qualifications of the implementation team and ongoing account management team. All questions are due no later than May 28, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 18, 2026. Questions must be submitted by May 28, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City Of Minneapolis. The work is located in Minneapolis, Minnesota, United States.
Who is a good fit for this opportunity?: Third-party administrator specializing in FSA, HRA, and HSA account services
Proven experience with claims adjudication, reimbursement processing, and COBRA administration
Strong HR benefits technology platform with integration and reporting capabilities
Demonstrated compliance expertise in ACA reporting, PCORI, and dependent eligibility audits
Experienced implementation team with successful data migration and transition management projects
Established track record serving public sector or large employer benefits programs

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