When is the submission deadline?

Submissions are due August 5, 2026. Questions must be submitted by July 24, 2026.

It was issued by City Of New Rochelle. The work is located in New Rochelle, New York, United States.

Who is a good fit for this opportunity?

Event management firm with experience operating public markets or seasonal festivals. Company with strong vendor coordination and on-site event administration capabilities. Team with social media marketing and public relations experience for community events. Experience managing entertainment programming and visitor experience logistics. Familiarity with municipal compliance, permits, and food vendor documentation requirements. Ability to provide reporting, stakeholder feedback collection, and post-event performance analysis. Presence in New York or ability to support on-site services locally.

Holiday Market Manager Services (Due August 5, 2026)

Overview

Events, Printing & Promotional Goods

New Rochelle, New York, United StatesPosted: July 16th, 2026Deadline: August 5th, 2026

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SUMMARY

The city seeks a holiday market manager to coordinate vendor operations, logistics, marketing, entertainment, compliance, and reporting for a seasonal market event. The selected vendor will act as the central administrator and primary point of contact throughout the market lifecycle.

KEY REQUIREMENTS

TIMELINE

Date of Issuance: July 15th, 2026

Site Walkthrough: July 22nd, 2026

Questions Due By: July 24th, 2026

Answers Posted By: July 29th, 2026

Submission Deadline: August 5th, 2026

QUESTION DEADLINE

July 24th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of New Rochelle

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The city is seeking a vendor to provide holiday market manager services for a seasonal market event in New York. The selected manager will oversee the operational administration of the market, including vendor placement, event logistics, on-site administration, and conflict resolution. The role also includes serving as the single point of contact for market vendors from contract execution through the duration of the event.

The scope includes managing vendor relations and preparations, coordinating live entertainment and public programming, and leading marketing and social media promotion for the market and its vendors. Social media content must be developed regularly and submitted to the city for review and cross-posting through official channels.

Additional responsibilities include maintaining required permits, documentation, and health certificates for participating food and beverage vendors, as well as supporting health, safety, and compliance requirements. The selected firm will also be expected to track volunteer hours, estimate daily visitor counts, assess vendor performance, collect stakeholder feedback, and submit a comprehensive final summary report to the city.

Questions are due by July 24, 2026, and a site walkthrough is scheduled for July 22, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 5, 2026. Questions must be submitted by July 24, 2026.
Who issued this RFP?: It was issued by City Of New Rochelle. The work is located in New Rochelle, New York, United States.
Who is a good fit for this opportunity?: Event management firm with experience operating public markets or seasonal festivals
Company with strong vendor coordination and on-site event administration capabilities
Team with social media marketing and public relations experience for community events
Experience managing entertainment programming and visitor experience logistics
Familiarity with municipal compliance, permits, and food vendor documentation requirements
Ability to provide reporting, stakeholder feedback collection, and post-event performance analysis
Presence in New York or ability to support on-site services locally

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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