Holiday Market Event Design Services
Overview
Settle Signals
Market intelligence for public sector sales teams
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.
SUMMARY
KEY REQUIREMENTS
TIMELINE
Date of Issuance: July 15th, 2026
Site Walkthrough: July 22nd, 2026
Questions Due By: July 24th, 2026
Answers Posted By: July 29th, 2026
Submission Deadline: August 5th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of New Rochelle
DESCRIPTION
The procuring agency seeks an event design and planning firm to develop and execute a winter indoor holiday market in New York. The initiative is intended to energize the winter season, attract visitors, support local vendors, and strengthen the agency's identity as a creative, family-friendly destination. The selected consultant is expected to deliver both a visually engaging marketplace and a comprehensive guest experience strategy that addresses design, operations, and programming.
Scope of work includes developing conceptual design and mood boards centered on a cohesive winter theme, with suggested elements such as whites, icy blues, soft golds, faux snow, birch wood, velvet, and warm seasonal lighting effects. The consultant will also produce mood boards for the entry experience, vendor zones, attractions, and lounge areas.
Additional responsibilities include transforming the event space through ceiling or overhead décor, entrance light tunnels, uniform vendor booth styling, and interactive features. The work also encompasses materials, rentals, installation, operational floor staffing, and guest experience enhancements. A site walkthrough is scheduled for July 22, 2026, and questions are due by July 24, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due August 5, 2026. Questions must be submitted by July 24, 2026.
- Who issued this RFP?
- It was issued by City Of New Rochelle. The work is located in New Rochelle, New York, United States.
- Who is a good fit for this opportunity?
- Event design and production firm with holiday market or seasonal event experience
- Strong capabilities in experiential design, décor fabrication, and themed environment installation
- Experience managing vendor layouts, booth standardization, and guest flow planning
- Ability to provide rentals, materials sourcing, on-site installation, and floor staffing
- Portfolio of family-friendly public events with high-traffic visitor engagement
- Regional presence or ability to deliver services on-site in New York
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.