When is the submission deadline?

Submissions are due August 11, 2026. Questions must be submitted by August 1, 2026.

It was issued by City Of Clearwater. The work is located in Clearwater, Florida, United States.

Who is a good fit for this opportunity?

Holiday lighting and seasonal décor service provider. Experience with municipal or public sector display programs. Capable of turnkey design, installation, maintenance, and removal. Access to commercial-grade lighting, themed displays, and installation equipment. Ability to provide traffic control and jobsite safety measures. Regional presence or capacity to serve Clearwater, Florida.

Holiday Lights, Displays and Decorations Service (Due August 11, 2026)

Overview

Events, Printing & Promotional Goods

Clearwater, Florida, United StatesPosted: July 11th, 2026Deadline: August 11th, 2026

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SUMMARY

A Clearwater, Florida government authority is seeking a contractor to provide leased or rental holiday lighting, décor, and themed display services. The work includes design, installation, maintenance, removal, and storage of commercial-grade seasonal displays.

KEY REQUIREMENTS

Must have experience providing holiday lighting and decorative display services of similar size, scope, and complexity
Must have successfully completed a minimum of three holiday lighting and decorative display projects of similar size and complexity within the past five years
Must have experience with municipal, government, or large-scale commercial projects
Must have knowledge of electrical systems, permitting requirements, and applicable safety standards
Must have availability of sufficient staffing, equipment, and operational resources to support a citywide program
Must maintain required insurance coverage, including Commercial General Liability, Automobile Liability, and Workers' Compensation
Must register with and use the E-Verify system to verify work authorization status of all newly hired employees
Must comply with all federal, state, and local laws, including public records law

CONTRACT DURATION

12 months

TIMELINE

Release Project Date: July 10th, 2026

Advertise Tampa Bay Times: July 15th, 2026

Question Submission Deadline: August 1st, 2026

Due Date & Time for Submissions and Opening: August 11th, 2026

Review proposals: August 11th-25th, 2026

Presentations (if requested): Week of August 31st, 2026

Award recommendation: Week of August 31st, 2026

Council Authorization: September 2026

Contract Begins: September 2026

QUESTION DEADLINE

August 1st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Clearwater

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DESCRIPTION

A government authority in Clearwater, Florida is seeking a vendor to provide holiday lights, displays, and decorations services. The scope includes seasonal rental or lease of holiday lighting, décor, and themed display solutions, along with related support services such as design consultation, display selection, installation, maintenance, removal, storage, and ongoing program support.

The selected vendor is expected to develop cohesive citywide holiday themes and location-specific design concepts, and to provide conceptual ideas or examples of past design work for agency review and approval. The contractor must furnish all commercial-grade lighting, decorations, display components, lifts, and other materials necessary to complete the work.

Services also include installation of lighting and decorative elements at designated agency locations, with any required traffic control or safety measures. During the display period, the vendor must perform routine inspections, maintenance, and repairs to ensure the displays remain operational, safe, and visually consistent. At the end of the season, the vendor will be responsible for timely removal, packaging, transport, and storage of materials in a manner that preserves their condition.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 11, 2026. Questions must be submitted by August 1, 2026.
Who issued this RFP?: It was issued by City Of Clearwater. The work is located in Clearwater, Florida, United States.
Who is a good fit for this opportunity?: Holiday lighting and seasonal décor service provider
Experience with municipal or public sector display programs
Capable of turnkey design, installation, maintenance, and removal
Access to commercial-grade lighting, themed displays, and installation equipment
Ability to provide traffic control and jobsite safety measures
Regional presence or capacity to serve Clearwater, Florida

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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