Guide Printing and Mailing Services
Overview
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SUMMARY
DESCRIPTION
A government authority in Gainesville, Florida is seeking a vendor to provide printing and mailing services for the Solid Waste Division 2026 Annual Service Guide. The project includes production of 29,350 guides with a flat size of 11 x 17 inches and a final folded mailing size of 8.5 x 5.5 inches.
The guides are to be printed double-sided in CMYK/CMYK with bleeds on 70# text, 100% recycled content paper. Bindery services include folding each piece from 11 x 17 inches to 8.5 x 5.5 inches. The city will provide print-ready artwork files and a mailing list in Excel format containing addresses and ZIP codes. The vendor must add its mailing permit number graphic in the designated location and provide PDF proofs to the city.
Mailing services include processing the mailing list, imprinting individual addresses on each mailer, applying wafer seals on three sides, sorting, packaging, and delivering the materials to the post office. The vendor must use its USPS bulk mailing permit number and cover USPS postage for all 29,350 pieces. The contract period is one year.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 6, 2026.
- Who is a good fit for this opportunity?
- Commercial print and direct mail service provider
- Experience with high-volume government printing projects
- USPS bulk mailing permit holder
- Capability to manage addressing, sorting, sealing, and post office delivery
- Familiarity with recycled paper stock and folded self-mailer production
- Regional or Florida-based vendor able to support public sector timelines
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.