Grants Management System RFI
Location:
Ohio, USA
Posted on:
Dec 31, 2025
Deadline:
Jan 21, 2026
Summary:
Ohio agency seeks information on a grants management system with robust workflow, reporting, security, and scalability features.
Vendor needs to provide grants management system. Agency seeks information regarding a potential solution for a Grants Management System. The system should provide an efficient means for agency staff to manage grant’s budgets, grant applications, proposal scoring, subrecipient agreements as well as the tracking of program outcomes and expenditures and other compliance monitoring and prevailing wage records. The system should be capable of organizing documents and reports as well as maintaining files for future auditing. Features: Can the system force mandatory field fill, ensuring data entry fields are not missed during workflow? Does the system allow for custom formatting of Project identification? Please elaborate on reporting methods, including standardized, ad-hoc, and custom reporting capabilities. Does the system have the ability to modify and build reports from legacy data? Please describe custom dashboard capabilities of the system, including any data visualization capabilities. Please describe the search function capabilities of the system. How does the system allow for task management and assignment, and creation and management of project workflows, including any automation features? Technical: Please provide a list of capable formats for importing and exporting of system data. Please describe the available uptime, access control metrics, and security capabilities of the system. Please describe how the system flags and differentiates internal and public-facing data, and any built-in data privacy features designed to handle specific privacy regulations, when required. Please describe any GIS capabilities of the system. Please describe how multiple entries from various users are handled simultaneously within the system, and how the system would handle batching. Is the proposed system scalable to support an active user base of 150 to 250 end-users?
