When is the submission deadline?

Submissions are due October 30, 2026. Questions must be submitted by October 16, 2026.

It was issued by County of San Mateo Department of Housing. The work is located in California, United States.

Who is a good fit for this opportunity?

Grants and loan management software provider. Experience managing federal, state, and local funding programs. Expertise in compliance monitoring, asset management, and financial tracking. Proven API integration and county or public-sector systems experience. Capability to deliver GIS integration, secure portals, and data migration. Experience supporting long-term public-sector software contracts.

Grants Management System (Due October 30, 2026)

Overview

Software, Web & Mobile Development

California, United StatesPosted: October 3, 2026Deadline: October 30, 2026

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SUMMARY

The issuing organization is seeking a grants and asset management platform to centralize grant and loan administration, compliance, financial tracking, long-term monitoring, and asset management. The seven-year engagement includes system integration, GIS capabilities, a subrecipient portal, and migration of existing asset data.

KEY REQUIREMENTS

Must have at least five years of experience providing grants management services for public agencies or affordable housing organizations
Must have demonstrated experience working with a public agency in a similar capacity
Must be legally authorized to do business in the State of California
Must not be currently debarred, suspended, or otherwise excluded from participation in federal, state, or local programs
Must be registered with the System for Award Management (SAM)
Must provide a detailed technical proposal as described in the RFP
Must submit proposals electronically via the eProcurement portal
Must maintain required insurance coverages including Commercial General Liability, Automobile Liability, Workers' Compensation, Professional Liability, and Cyber Liability

CONTRACT DURATION

84 months

TIMELINE

RFP Released: October 2nd, 2026

Pre-Proposal Meeting (Non-Mandatory): October 13th, 2026

Deadline for Questions and Comments: October 16th, 2026

Proposal Due Date and Time: October 30th, 2026

Interviews (tentative): December 1st, 2026

Anticipated Contract Award Date: December 15th, 2026

QUESTION DEADLINE

October 16, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

County of San Mateo Department of Housing

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DESCRIPTION

The issuing organization seeks a vendor to provide a grants and asset management system for managing federal, state, and local funds, department assets, grants, loans, projects, underwriting, compliance, and long-term asset management activities. The system will replace manual, spreadsheet-based, and email-based processes with a single, auditable system of record covering the full grant and loan lifecycle from application through closeout and long-term monitoring of affordability and repayment obligations. It must support role-based permissions and controlled changes.

The solution must include a documented and secure API for integration with existing county systems and external data sources, as well as GIS or mapping capabilities, amortization and payment tracking, loan and grant asset records, and hierarchical project views organized by funding source, program, project, activity, award, and disbursement. It must track budget-to-actual information by award, activity, and funding source, including retention and holdback tracking where applicable, and automatically generate monitoring due dates and escalation alerts for upcoming or overdue compliance requirements.

The system must also provide a subrecipient-facing portal for draw submissions, reporting, and document uploads. Required functionality includes enabling property managers to submit annual compliance reports, track unit inspections, and calculate and verify rents and utility allowances. The scope includes migration and conversion of asset management data. Questions are due by October 16, 2026, a non-mandatory pre-bid meeting is scheduled for October 13, 2026, and the contract term will be seven years.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 30, 2026. Questions must be submitted by October 16, 2026.
Who issued this RFP?: It was issued by County of San Mateo Department of Housing. The work is located in California, United States.
Who is a good fit for this opportunity?: Grants and loan management software provider
Experience managing federal, state, and local funding programs
Expertise in compliance monitoring, asset management, and financial tracking
Proven API integration and county or public-sector systems experience
Capability to deliver GIS integration, secure portals, and data migration
Experience supporting long-term public-sector software contracts

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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