Grant and Contract Management Solution
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Solicitation Open Date: July 8th, 2026
Mandatory Pre-Response Conference: July 16th, 2026
Deadline for Submission of Questions: July 20th, 2026
TxDOT Response to Questions to be posted by Date: July 27th, 2026
Solicitation Close Date: August 6th, 2026
Tentative Date for Contract Award: April 14th, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Texas Department Of Transportation
DESCRIPTION
A Texas-based issuing organization is seeking a vendor to provide a grant and contract management solution, including implementation, managed services, maintenance, support, and future system enhancements. The requested application must support the creation, management, tracking, and closure of grant and contract records, while maintaining related information for projects, programs, vendors, funding, documents, payments, amendments, compliance, and reporting.
The solution is expected to route records, documents, approvals, reviews, and tasks through configurable workflows and provide role-based access for staff, administrators, managers, external users, and other authorized users. It must also support document and form generation, storage, routing, editing, approval, and tracking, along with status tracking, notifications, due dates, task assignments, audit history, and record history.
In addition, the system should enable authorized users to search, filter, report on, export, and analyze data. Dashboard functionality is required to help users and managers monitor workload, pending actions, overdue items, compliance status, contract status, payment status, and other operational metrics. The platform should also reduce duplicate data entry by carrying forward relevant information across related records and processes, and include administrative capabilities such as user and role management, workflow configuration, template management, report configuration, and routine system settings.
Questions are due by July 20, 2026. A mandatory pre-response conference will be held on July 16, 2026. The contract term will be for one year.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 6, 2026. Questions must be submitted by July 20, 2026.
- Who issued this RFP?
- It was issued by Texas Department Of Transportation. The work is located in Austin, Texas, United States.
- Who is a good fit for this opportunity?
- Providers of grant and contract management software platforms
- Firms with implementation, managed services, and long-term application support capabilities
- Companies experienced in workflow automation, document management, and compliance tracking systems
- Vendors with role-based access control, reporting, dashboard, and audit trail functionality
- Teams with public sector or government client experience in Texas or the United States
- Companies able to support system configuration, maintenance, and future enhancements over a one-year term
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.