Fully Digital Case Management Solution
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Questions due by September 2nd, 2026.
County responses to questions emailed by September 9th, 2026.
Proposals due by September 23rd, 2026, at 12:00 p.m. (CST).
Bid opening on September 23rd, 2026, at 2:00 p.m. (CST).
Proposals valid for acceptance until January 23rd, 2027.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Sangamon County
DESCRIPTION
The agency is seeking a vendor to provide a fully digital central case management solution that supports an electronic file system. The solution should include reporting through query or ad hoc reporting, workflow management that mirrors paper-based processes, victim and witness services, Bates stamping, exhibit tracking, document management and generation compatible with Microsoft Word, e-discovery, and electronic generation of documents and investigative reports.
The system should provide user-based security controls for sealed, impounded, expunged, and confidential records, along with administrator privileges and disaster recovery capabilities. It should also provide access to a test environment, document and form templates, template plea offers with expiration-date tracking, template motions for matters such as consumption, disclosure to the state, and witness lists, and electronic signature functionality to reduce the need to print documents solely for signature.
The contract period will be one year. Questions must be submitted by September 9, 2026, and proposals are due September 23, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 23, 2026. Questions must be submitted by September 2, 2026.
- Who issued this RFP?
- It was issued by Sangamon County. The work is located in Illinois, United States.
- Who is a good fit for this opportunity?
- Experienced provider of digital case management and electronic records systems
- Demonstrated expertise in legal, prosecutorial, victim services, or public-sector workflows
- Strong capabilities in document management, e-discovery, reporting, workflow automation, and e-signatures
- Proven implementation of role-based security, disaster recovery, and test environments
- Established support capacity for government agency deployments
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.