When is the submission deadline?

Submissions are due July 30, 2026. Questions must be submitted by July 16, 2026.

It was issued by Imperial Irrigation District. The work is located in Imperial, California, United States; La Quinta, California, United States.

Who is a good fit for this opportunity?

Strong experience in developing and implementing fuel management systems. Proven expertise in systems integration with telematics, fleet, and ERP/accounting platforms. Skilled in secure database and dashboard development. Capable of performing rigorous security and integration testing. Demonstrated public sector or large organization project delivery.

Fuel Management System and Implementation Services (Due July 30, 2026)

Overview

Transportation, Fleet & Logistics

Imperial, California, United States; La Quinta, California, United StatesPosted: June 29th, 2026Deadline: July 30th, 2026

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SUMMARY

RFP for a two-year contract to design and implement a fuel management system in California, featuring real-time tracking, reporting, and integrations with existing systems.

KEY REQUIREMENTS

Must hold a valid Class A General Engineering Contractor license from the State of California
Must attend both days of the mandatory meeting and jobwalk
Must have a local office within a 100-mile radius of the IID headquarters in Imperial, California
Must be registered with the Department of Industrial Relations for public works projects
Must execute the Project Labor Agreement and Agreement to be Bound
Must provide proof of cyber insurance coverage
Must provide a bonding capacity certification letter
Must comply with California Air Resources Board equipment emissions standards

CONTRACT DURATION

24 months

TIMELINE

Mandatory meeting and jobwalk: July 13th, 2026 and July 14th, 2026.

Questions due by: July 16th, 2026.

Answers provided by: July 21st, 2026.

Proposal due date: July 30th, 2026.

QUESTION DEADLINE

July 16th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Imperial Irrigation District

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DESCRIPTION

The government authority in California seeks a qualified vendor to provide a comprehensive fuel management system and related implementation services. The selected provider will be responsible for creating a maintenance plan for the system and associated hardware to ensure compliance, operational continuity, and prevention of costly failures.

Key requirements include real-time tracking and monitoring of fuel, oil, and electrical consumption, uninterrupted supply management, reduction in waste and pilferage, automated anomaly alerts, and comprehensive reporting for usage, inventory, and cost analysis. The system must support the management and authorization of electric vehicle charging, seamless integration with existing telematics, fleet management, and accounting systems, and ensure robust API support for connecting to external platforms such as ERP.

Vendors should deliver secure database solutions with backup and recovery, thorough unit, integration, and security testing, and develop user interfaces with dashboards and role-based access controls. The system must allow for real-time data collection, facilitate smooth data synchronization between systems, and ensure secure authentication. The initial contract period for these services will be two years.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 30, 2026. Questions must be submitted by July 16, 2026.
Who issued this RFP?: It was issued by Imperial Irrigation District. The work is located in Imperial, California, United States; La Quinta, California, United States.
Who is a good fit for this opportunity?: Strong experience in developing and implementing fuel management systems
Proven expertise in systems integration with telematics, fleet, and ERP/accounting platforms
Skilled in secure database and dashboard development
Capable of performing rigorous security and integration testing
Demonstrated public sector or large organization project delivery

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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