When is the submission deadline?

Submissions are due October 15, 2026. Questions must be submitted by September 24, 2026.

It was issued by Imperial Irrigation District. The work is located in Imperial, California, United States; Coachella, California, United States; La Quinta, California, United States.

Who is a good fit for this opportunity?

Fuel management and fleet technology implementation provider. Experience integrating systems through APIs with fleet, inventory, and ERP platforms. Capable of installing fuel dispensers, sensors, flow meters, and tank gauges. Expertise in software configuration, workflow customization, reporting, alerts, and user access controls. Demonstrated experience with system integration testing and fleet operations.

Fuel Management Implementation System (Due October 15, 2026)

The district seeks a vendor to implement and customize an automated fuel, EV charging, and fluids management system, including hardware installation, API integrations, and end-to-end testing. The contract term will be one year.

Must hold and maintain a valid Class A General Engineering Contractor license from the State of California
Must be registered with the Department of Industrial Relations to perform public work
Must have a local office within a 100-mile radius of the Imperial, California headquarters
Must attend the mandatory Webex meeting on September 10th, 2026
Must provide a bonding capacity certification letter
Must provide a minimum of three verifiable client references
Must pass the safety compliance review with a score of 20 out of 28
Must provide a Certificate of Reported Compliance with CA Code of Regulations Title 13 Section 2449 for off-road diesel fleets
Must provide proof of cyber insurance coverage
Must provide proof of commercial general liability insurance with limits of at least $5,000,000

Mandatory Webex meeting: September 10th, 2026

Deadline for written questions: September 24th, 2026

Responses to questions provided: September 30th, 2026

Proposal due date: October 15th, 2026

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The vendor will provide and implement an automated fuel management system to monitor, control, and optimize fuel, electric vehicle charging, motor oil, and fluids usage across the district’s operations. The system must support accuracy, accountability, and cost efficiency while addressing the needs of the district’s fleet operations.

The solution must support API integration and data exchange with external systems, including fleet management, inventory management, and enterprise resource planning systems. The vendor will develop an integration plan, configure and customize the software, and perform system integration testing to validate end-to-end functionality. Customization may include user roles, reporting requirements, alerts, and other district-specific needs.

The scope also includes installation of hardware such as fuel dispensers, sensors, flow meters, and tank gauges. Vendors should provide design and customization options for the overall fuel management architecture, including hardware and software components. A pre-bid meeting is scheduled for September 10, 2026, and the contract period will be one year.

Fuel Management Implementation System

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