When is the submission deadline?

Submissions are due October 30, 2026. Questions must be submitted by October 2, 2026.

What is the budget for this RFP?

Settle estimates the budget at $2,500,000 – $5,000,000. The issuer has not published an official figure.

It was issued by Indiana Department of Administration. The work is located in Indianapolis, Indiana, United States.

Fleet GPS/Telematics Services (Due October 30, 2026)

Overview

Transportation, Fleet & Logistics

Indianapolis, Indiana, United StatesPosted: September 16, 2026Deadline: October 30, 2026

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SUMMARY

The Indiana Department of Administration is seeking a turnkey, enterprise-grade fleet telematics and GPS tracking solution for a statewide fleet of approximately 7,725 vehicles.

KEY REQUIREMENTS

Must be the original developer, owner, or authorized primary provider of the proposed software solution
Must demonstrate a minimum of five years of relevant experience providing services similar in scope, complexity, and industry alignment
Must comply with Indiana Office of Technology (IOT) cybersecurity, hosting, and retention policies
Must support deployment within a State-owned cloud tenant
Must provide a minimum of 365 days of online, immediately accessible telematics data
Must have a Bidder ID provided by the Indiana Department of Administration
Must be registered and in good standing with the Indiana Secretary of State if awarded the contract

BUDGET

Estimate

$2,500,000 – $5,000,000

CONTRACT DURATION

60 months

TIMELINE

Issue of solicitation: September 16th, 2026

Pre-Proposal Conference: September 30th, 2026

Deadline to Submit Written Questions: October 2nd, 2026

Response to Written Questions: October 14th, 2026

Submission Due Date: October 30th, 2026

Award Recommendation: January 2026

QUESTION DEADLINE

October 2, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Indiana Department of Administration

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DESCRIPTION

The Indiana Department of Administration (IDOA) is procuring a unified, cloud-based fleet telematics and GPS tracking system for participating state agencies, including the Indiana Department of Transportation, Department of Natural Resources, Department of Correction, and Indiana State Police. The solution must provide real-time tracking, vehicle diagnostics, driver behavior analytics, and geofencing capabilities. The contract includes the provision of cellular-enabled GPS hardware, a web-based software platform, maintenance, technical support, and user training. The initial contract term is four years, with one optional one-year renewal. The system must integrate with existing state financial and GIS platforms and comply with Indiana Office of Technology security standards.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 30, 2026. Questions must be submitted by October 2, 2026.
What is the budget for this RFP?: Settle estimates the budget at $2,500,000 – $5,000,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Indiana Department of Administration. The work is located in Indianapolis, Indiana, United States.

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