The organization seeks a cloud-based facility scheduling and reservations management software to centralize scheduling across more than 60 sites while enforcing consistent policies and controls. The solution must enable self-service requests with transparent status tracking for both requestors and staff, and automate communications such as submissions, approvals, reminders, cancellations, and payment due dates via email and SMS.

Key requirements include the ability to manage room, field, and facility reservations—including single, multi-day, and recurring events—with public-facing calendars showing real-time availability by room, site, and date. The software should provide configurable approval workflows, dashboards, and communication options, as well as support fees, invoicing, payment processing, and revenue tracking.

Additional features required are comprehensive reporting, compliance tools, and audit history, in addition to supporting historical data migration, ongoing data import/export, and integration with existing district systems including financial and ERP platforms. A mandatory pre-bid meeting will be held on April 22, 2026.