The agency is seeking a comprehensive facility leasing and reservation management software solution to support its full range of departmental operations. This system should enable efficient management of facility reservations, athletic event scheduling, district event coordination, and membership management, along with robust online payment processing capabilities and customizable reporting functions. The solution must offer a user-friendly and intuitive interface and be scalable to accommodate the agency’s future growth.

Key requirements include integration with agency accounting systems, configurable approval routing workflows, and features such as integration with athletics scheduling (including 'rank one'), online activity registration, payment processing, standard reporting with export options in multiple formats, as well as automated text and email notifications. The solution should be cloud-based or web-based. The contract period for this initiative will be five years, and all questions related to the RFP must be submitted by April 10, 2026.