Facility Capital Planning Budget Software
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue Date of RFP: August 17th, 2026
Deadline for Questions: August 27th, 2026
Deadline for Issuing Addenda: September 3rd, 2026
Submission Deadline: September 10th, 2026
Anticipated Ranking of Proponents: September 25th, 2026
Shortlisted Vendor Presentations: October 6th-9th, 2026
Anticipated Execution of Agreement: November 13th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
The Corporation Of The City Of Kitchener
DESCRIPTION
The agency is seeking an integrated, hosted, commercially available facility capital planning and budget software solution. The solution must enable staff to assess facility conditions, prioritize capital investments, and support data-driven decision-making across the facilities portfolio.
The software should support long-term, multi-year capital planning and budget forecasting; scenario-based analysis of funding levels and prioritization strategies; risk- and condition-based project prioritization; and integration of asset lifecycle, condition, energy, and utility data. Configurable reporting and dashboards are required to support technical analysis, stakeholder communication, facilities capital planning, asset management, and decision-making.
Standard out-of-the-box reporting capabilities should include asset inventory and data validation, capital planning and budget forecasting, scenario comparison, asset management and lifecycle reporting, facility condition assessment outputs including Facility Condition Index (FCI), and energy and utility data. The contract period will be three years. Questions must be submitted by August 27, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 10, 2026. Questions must be submitted by August 27, 2026.
- Who issued this RFP?
- It was issued by The Corporation Of The City Of Kitchener. The work is located in Kitchener, Ontario, Canada.
- Who is a good fit for this opportunity?
- Software vendors specializing in facility capital planning and asset management
- Providers of hosted, off-the-shelf decision-support and budgeting platforms
- Demonstrated experience with multi-year capital forecasting and scenario analysis
- Expertise integrating facility condition, lifecycle, energy, and utility data
- Strong out-of-the-box reporting, dashboarding, and stakeholder communication capabilities
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.