The government authority located in Maxwell, California seeks a vendor to provide executive coordinator services. The executive services coordinator will offer direct supervision and management of administrative support staff, coordinating administrative services across agency programs and contractors to further project and agency leadership initiatives.

Key responsibilities include delivering high-level administrative support such as complex scheduling, meeting coordination, preparation and distribution of official correspondence, and serving as the agency’s representative when engaging with external leaders and executive assistants. The coordinator will also support board and committee functions, managing meeting agenda development and staff reports to ensure all materials are complete, accurate, and decision-ready.

Additional duties involve cross-team coordination among program areas like environmental, engineering, construction, land acquisition, project controls, and administration to ensure effective project delivery. The coordinator manages document management systems, records organization, and information governance in line with agency policies, while organizing collaboration platforms for consistency and accessibility. This position also includes direct supervision of assigned administrative staff and consultants, overseeing work assignments, performance feedback, and professional development.