Events Management Services

Pre-Proposal Meeting: June 15th, 2026

Proposal Due Date: July 2nd, 2026

The agency seeks a vendor to provide comprehensive event management services to plan, create, and execute seven '2nd Saturday' events scheduled from October 2026 through April 2027. These events aim to showcase city-wide support for small and micro businesses, highlighting the role of the arts as an economic driver while promoting local talent across artistic and entrepreneurial domains.

Responsibilities include procuring artisans, artists, crafters, musicians, and micro businesses, ensuring a unique and locally-focused character for each event. The vendor will oversee all event logistics such as crowd and ticket management, traffic control, risk management, and on-site staffing supervision. Additionally, they will serve as the primary liaison among artists, vendors, entertainers, and the agency during each event, and must provide monthly reports within 14 days following each event.

Vendors are expected to secure necessary permits and approvals, implement marketing strategies in coordination with the agency, manage social media content, and provide engaging photo opportunities. Responsibilities also include planning, coordinating, and managing event sponsorships, ticket sales, and vendor participation for food and beverages, both alcoholic and non-alcoholic. The contract will be for a one-year term. A pre-bid conference is scheduled for June 15, 2026.