When is the submission deadline?

Submissions are due June 14, 2026.

What is the budget for this RFP?

Settle estimates the budget at $10,000 – $25,000. The issuer has not published an official figure.

It was issued by Florida International University. The work is located in Miami, Florida, United States.

Who is a good fit for this opportunity?

Experienced event staging and audio-visual production company. Proven track record in outdoor event setups. Access to professional-grade equipment and sound engineering staff. Familiarity with permitting processes in Florida. Ability to provide self-contained power solutions.

Event Stage and A/V Production Service (Due June 14, 2026)

Overview

Media, Creative Design & AV Production

Miami, Florida, United StatesPosted: March 4th, 2026Deadline: June 14th, 2026

Fit Score

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SUMMARY

Seeking a vendor to provide stage setup, power, professional audio and lighting, and onsite technical support for an outdoor carnival/small concert event in Florida.

KEY REQUIREMENTS

BUDGET

Estimate

$10,000 – $25,000

TIMELINE

Posted Date: March 3rd, 2026

Quotes Due: June 3rd, 2026

Event Date: November 5th, 2026

Event Time: 5:00 PM - 10:00 PM

Teardown Time: 11:00 PM

Issuing Agency

Florida International University

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DESCRIPTION

The vendor is sought to provide comprehensive event stage and A/V production services for a carnival or small concert event. Responsibilities include supplying and managing the stage, power, audio, and lighting setups. The vendor must handle all aspects of stage setup and teardown and secure any required permits for the event.

The event requires a self-contained power solution, such as a generator, capable of supporting all audio, lighting, and DJ equipment. The audio setup must include a professional-grade sound system for clear and powerful audio covering an outdoor space of approximately 100' x 100', with adequate subwoofers for a concert-like sound experience. The vendor should supply a mixing console appropriate for DJ use, at least four wireless microphones for MC or announcements, and ensure a qualified audio engineer or technician is present onsite throughout the event for technical support.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 14, 2026.
What is the budget for this RFP?: Settle estimates the budget at $10,000 – $25,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Florida International University. The work is located in Miami, Florida, United States.
Who is a good fit for this opportunity?: Experienced event staging and audio-visual production company
Proven track record in outdoor event setups
Access to professional-grade equipment and sound engineering staff
Familiarity with permitting processes in Florida
Ability to provide self-contained power solutions

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