When is the submission deadline?

Submissions are due August 31, 2026. Questions must be submitted by August 14, 2026.

What is the budget for this RFP?

The published budget is $250,000.

It was issued by County Of Hawaii. The work is located in Hilo, Hawaii, United States.

Who is a good fit for this opportunity?

Event management or sponsorship services firm with experience supporting public-sector events. Demonstrated expertise in Hawaii Island cultural, community, tourism, health, or economic-development events. Strong capabilities in event marketing, branding recognition, logistics, and stakeholder coordination. Ability to provide detailed attendance and economic-impact reporting. Comprehensive commercial insurance coverage and experience meeting government contract requirements.

Event Sponsorship Program Services (Due August 31, 2026)

Overview

Events, Printing & Promotional Goods

Hilo, Hawaii, United StatesPosted: August 1, 2026Deadline: August 31, 2026

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SUMMARY

The Agency is seeking a vendor to manage sponsorship services for Hawaii Island events supporting economic development, cultural preservation, community engagement, health and wellness, and tourism. The one-year engagement includes branding, County participation, event planning, insurance, and post-event reporting requirements.

KEY REQUIREMENTS

Must be a legally established organization registered to do business in the State of Hawaii
Must possess a current Hawaii General Excise Tax License
Must maintain good standing with the State of Hawaii Department of Commerce and Consumer Affairs
Must be Hawaii Compliance Express (HCE) compliant
Must have no outstanding debts, liens, or unresolved compliance issues with the County of Hawaii
Must demonstrate financial capacity to manage the event and funding
Must maintain comprehensive insurance coverage including Commercial General Liability, Workers' Compensation, and Automobile Liability
Must name the County of Hawaii as an additional insured on all applicable policies

BUDGET

Verified

$250,000

CONTRACT DURATION

9 months

TIMELINE

Release Project Date: July 31st, 2026

Question Submission Deadline: August 14th, 2026

Response Submission Deadline: August 31st, 2026

Begin Evaluation of Proposals: September 4th, 2026

Award Notifications: September 30th, 2026

Execute Contract: Between October 1st, 2026 and November 1st, 2026

QUESTION DEADLINE

August 14, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

County Of Hawaii

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DESCRIPTION

The Agency seeks a vendor to provide event sponsorship program services for events on Hawaii Island that promote economic development, cultural preservation, community engagement, health and wellness, and quality of life. Eligible events may generate visitor spending, hotel occupancy, and local business support; celebrate Hawaiian culture, paniolo traditions, agricultural heritage, island music, and cultural arts; engage families and volunteers; promote community health and athletic competition; or attract international, national, and inter-island visitors while showcasing Hawaii Island.

The selected vendor must prominently display agency branding in event marketing materials, signage, and promotional activities. The vendor must also provide opportunities for County officials to participate in opening ceremonies, award presentations, or other appropriate activities; submit detailed reports covering attendance, economic impact, and County recognition; and maintain the insurance coverage specified in the solicitation.

Pre-event deliverables include a marketing plan showing County recognition, an event schedule, a logistics plan, and proof of insurance. The contract period will be one year. Questions must be submitted by August 14, 2026, and proposals are due August 31, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 31, 2026. Questions must be submitted by August 14, 2026.
What is the budget for this RFP?: The published budget is $250,000.
Who issued this RFP?: It was issued by County Of Hawaii. The work is located in Hilo, Hawaii, United States.
Who is a good fit for this opportunity?: Event management or sponsorship services firm with experience supporting public-sector events
Demonstrated expertise in Hawaii Island cultural, community, tourism, health, or economic-development events
Strong capabilities in event marketing, branding recognition, logistics, and stakeholder coordination
Ability to provide detailed attendance and economic-impact reporting
Comprehensive commercial insurance coverage and experience meeting government contract requirements

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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