When is the submission deadline?

Submissions are due June 26, 2026. Questions must be submitted by June 22, 2026.

What is the budget for this RFP?

The published budget is $100,000 – $125,000.

It was issued by The University Of British Columbia. The work is located in Vancouver, British Columbia, Canada.

Who is a good fit for this opportunity?

Experienced event production company with a strong portfolio. Expertise in audio-visual installation and technical support. Proven ability to manage projects in higher education environments. History of delivering projects on time and within budget. Operational presence in British Columbia or Western Canada.

Event Production Services (Due June 26, 2026)

Overview

Media, Creative Design & AV Production

Vancouver, British Columbia, CanadaPosted: June 6th, 2026Deadline: June 26th, 2026

Fit Score

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SUMMARY

Seeking an experienced event production company to provide design, AV services, and technical support for a range of events in British Columbia over a three-year period.

KEY REQUIREMENTS

BUDGET

Verified

$100,000 – $125,000

CONTRACT DURATION

36 months

TIMELINE

Project Briefing: June 18th, 2026

Deadline for Questions: June 22nd, 2026

Intent to Bid: June 26th, 2026

Closing Date: June 26th, 2026

Evaluation: June 26th, 2026 to July 10th, 2026

Notice to Lead Proponent: July 22nd, 2026

Contract Negotiations and Award: July 25th, 2026

QUESTION DEADLINE

June 22nd, 2026

Issuing Agency

The University Of British Columbia

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The organization is seeking a qualified vendor to provide comprehensive event production services in British Columbia, Canada. The selected provider will deliver event production design, audio-visual services, and AV technician support for a variety of events. Services may also include semi-permanent and permanent installations, such as a large screen for a gymnasium.

Vendors must demonstrate a proven track record of delivering similar projects on time and within budget. Experience in supporting events in a dynamic and demanding non-credit higher education environment is essential. The contract period will span three years, with all pre-bid questions required by June 22, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 26, 2026. Questions must be submitted by June 22, 2026.
What is the budget for this RFP?: The published budget is $100,000 – $125,000.
Who issued this RFP?: It was issued by The University Of British Columbia. The work is located in Vancouver, British Columbia, Canada.
Who is a good fit for this opportunity?: Experienced event production company with a strong portfolio
Expertise in audio-visual installation and technical support
Proven ability to manage projects in higher education environments
History of delivering projects on time and within budget
Operational presence in British Columbia or Western Canada

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