The City in British Columbia is seeking a qualified vendor to provide comprehensive event production services. The contractor will manage artist relations, including coordinating with artist agents for the approval of press releases, social media content, and other necessary marketing materials. The contractor will also be responsible for collaborating with city representatives to finalize detailed project schedules, work plans with clear deadlines, milestones, meeting strategies, and specified deliverables.

As part of the planning process, the selected vendor will conduct site visits to assess and make recommendations for event venue setup, including staging, lighting, and sound systems. The contractor will contribute to the design of visual elements such as the stage, backdrop, and other enhancements to elevate the event's presentation. On-site management and staffing are key aspects of this role, with the contractor overseeing personnel including stage managers, production assistants, and technicians to coordinate the setup and breakdown of equipment and staging.

Additionally, the contractor will facilitate merchandise sales by working with talent management to ensure all sales are preapproved and properly conducted during the event. Responsibilities also include the creation and execution of promotional design elements such as posters, postcards, and digital campaigns, supporting the overall publicity and marketing efforts for the event.