Event Production, Audio, Visual, Lighting and Staging Services
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Issue and Publicly Post RFP: September 9th, 2026
Deadline for submission of Respondent questions: September 16th, 2026
University responses to submitted questions are due: September 23rd, 2026
Deadline for submission of proposals: September 30th, 2026
Notification to selected Contractor: October 9th, 2026
Contract start (planned): December 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Texas A&M International University
DESCRIPTION
The university is seeking a vendor to provide comprehensive event production services, including audio and visual production, lighting, staging, video production, livestreaming, recording, and related technical support. Services will support university events and broadcast requirements, including the integration of university-provided prerecorded videos, photographs, presentations, graphics, music, and other media.
For commencement events, the selected vendor will provide professional camera operators, video technicians, a director, a technical director, and other personnel necessary to execute the production. Services may also include university-approved confetti effects and other special effects. The vendor must provide a fully mastered digital recording of each ceremony incorporating appropriate camera feeds, audio, university-provided media, graphics, and other production elements.
The contract period will be five years. All questions must be submitted by September 16, 2026, and proposals are due by September 30, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 30, 2026. Questions must be submitted by September 16, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Texas A&M International University. The work is located in Laredo, Texas, United States.
- Who is a good fit for this opportunity?
- Experienced event production and audiovisual services company
- Demonstrated expertise in live university or commencement event production
- Capable of multi-camera video production, livestreaming, recording, and broadcast support
- Skilled technical personnel, including camera operators, directors, and video technicians
- Proven ability to integrate live production with prerecorded media, graphics, music, and presentations
- Texas-based or able to provide reliable on-site services in Texas
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.