When is the submission deadline?

Submissions are due June 30, 2026. Questions must be submitted by June 17, 2026.

What is the budget for this RFP?

The published budget is $75,000.

It was issued by Chicago Transit Authority. The work is located in Chicago, Illinois, United States.

Who is a good fit for this opportunity?

Demonstrated expertise in large-scale event planning and coordination. Experience managing outreach programs and diversity-related events. Ability to source and manage venues, vendors, and event staff. Proven track record with multi-year contracts for public or nonprofit sector clients. Strong presence within Illinois or the Midwest region.

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Event Planning Services

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Overview

Events, Printing & Promotional Goods

Chicago, Illinois, United StatesPosted: May 28th, 2026Deadline: June 30th, 2026

Fit Score

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SUMMARY

Seeking an event planning firm to coordinate Diversity Programs outreach meetings and events in Illinois on a three-year contract.

KEY REQUIREMENTS

Must maintain an office within a 50-mile radius of the Chicago Transit Authority's central offices
Must have a minimum of 5 years' experience providing event planning services of a magnitude similar to the requirements
Must have a minimum of 3 years' experience providing event planning services in a metropolitan area similar in size to Chicago
Must have valid and appropriate city, state, and federal licenses
Must provide own material supplies at no additional cost to the Chicago Transit Authority
Must conduct background investigations of employees and agents prior to assignment
Must be able to provide event planning services for up to two simultaneous and separate meetings/outreach events
Must be able to provide event planning services for Weekdays, 8:00 AM to 5:00 PM, Weekday evenings 6:00 PM to 8:00 PM, and Weekends 10:00 AM to 3:00 PM

BUDGET

Verified

$75,000

CONTRACT DURATION

36 months

TIMELINE

Pre-Proposal Meeting: June 11th, 2026

Question Deadline: June 17th, 2026

Proposal Due Date: June 30th, 2026

QUESTION DEADLINE

June 17th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Chicago Transit Authority

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

This RFP seeks a vendor to provide comprehensive event planning services, including venue selection, vendor management, event staffing, and on-site coordination. The selected provider will manage and coordinate a variety of public and private meetings, primarily focused on Diversity Programs outreach events. Responsibilities include retaining, scheduling, and coordinating third-party services required for these meetings and outreach activities as identified.

The service provider will oversee all logistics, including room setup and takedown of seating and tables, and secure appropriate venues for the events. The contract term will be for three years, ensuring continuity and high standards across the planned programs.

Questions regarding this RFP must be submitted by June 17, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 30, 2026. Questions must be submitted by June 17, 2026.
What is the budget for this RFP?: The published budget is $75,000.
Who issued this RFP?: It was issued by Chicago Transit Authority. The work is located in Chicago, Illinois, United States.
Who is a good fit for this opportunity?: Demonstrated expertise in large-scale event planning and coordination
Experience managing outreach programs and diversity-related events
Ability to source and manage venues, vendors, and event staff
Proven track record with multi-year contracts for public or nonprofit sector clients
Strong presence within Illinois or the Midwest region

Analysis generated by Settle AI from the source RFP.

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