The organization seeks a vendor to provide comprehensive event planning services, including coordinating and organizing a special event on the requested date unless cancellations or rescheduling occur due to emergencies such as inclement weather or natural disasters.

The selected partner will be expected to utilize event-based planning software to facilitate collaboration and transparency throughout the planning process. Responsibilities include site walkthroughs to inspect event areas, overall event design and creative development, serving as the primary point of contact for all contracted vendors and event staff, and detailing the event layout, timeline, and day-of logistics.

Additional deliverables include personalized vinyl banners in horizontal or vertical orientations, featuring four gold grommets and necessary hanging accessories.