(1) Vendor needs to provide event planning and management services.1. Pre–Event Planning○ Conduct initial consultations to understand event requirements, goals, and budget.○ Attend regular pre–event planning meetings with Opportunity Home staff.○ Assist in the development of event concepts, including themes, design, and overall event flow according to Opportunity Home’s needs.○ Develop and update a detailed project plan that includes estimated delivery dates and an agreed–upon budget, detailing anticipated tasks and required expenses.○ Provide comprehensive event timelines according to requirements established by Opportunity Home and track/update relevant information in a timely manner.○ Draft, manage, and finalize approved project plans, budgets, timelines, and deployment schedules.○2. Vendor Management○ Assist in identifying and evaluating potential vendors and off–site event venues, consistently adhering to the procurement guidelines established by Opportunity Home.○ Serve as liaison with approved and selected vendors.○ Maintain an up–to–date list of confirmed vendors.○ Oversee and manage all approved vendor relationships, ensuring that vendor deliverables are delivered on time3. Event Logistics and Operations○ Participate in meetings and/or calls as needed, including venue visits and walk–throughs.○ Draft, manage, and distribute complete event production schedules, including load–in, setup, and rehearsals, to the organization, vendors, and venues.○ Develop a deployment schedule for day–of execution and the days leading up to events, where applicable.○ Coordinate with venue staff and third–party service providers to ensure seamless operations.4. On–site Event Management○ Provide general administration, management, and day–of execution.○ Manage and oversee all aspects of event setup, including equipment rentals, furniture rentals, audiovisual, staging, and signage.○ Manage and coordinate event staff and volunteers(2) All question must be submitted no later than Ja