Event Planning and Event Support Services
Overview
Settle Signals
Market intelligence for public sector sales teams
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.
SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Question Submittal Deadline: August 12th, 2026
Response to Questions Released: August 18th, 2026
Response and Proposal Due: September 3rd, 2026
Interviews: September 16th–18th, 2026
Selection of Respondent(s): September 22nd, 2026
Council Adoption: October/November 2026
Contract Inception: December 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Chula Vista
DESCRIPTION
The procuring organization seeks a qualified vendor to provide end-to-end event planning and event support services for a range of community and civic events. Services may include audiovisual production, staging, lighting, entertainment booking, parade production, logistics, vendor coordination, sponsorship and fundraising support, marketing and communications, graphic design, decorating, and related event services.
Events may include music events, festivals, street fairs, parades, community celebrations, block parties, grand openings, ribbon-cutting ceremonies, groundbreaking ceremonies, cultural events, and other special events. The selected vendor will develop strategic plans for assigned events and provide input regarding event budgets and financial requirements.
The vendor may also support fundraising and sponsorship activities, coordinate marketing and promotional efforts with City communications staff, manage advertising and media outreach, create digital and social media content, provide graphic design and collateral, recognize sponsors, and install promotional signage or banners when assigned. Additional responsibilities include outreach to performers, food vendors, arts and crafts vendors, activity providers, and other suppliers, as well as coordination of programming and participant needs. The contract period will be one year. Questions must be submitted by August 12, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due September 3, 2026. Questions must be submitted by August 12, 2026.
- Who issued this RFP?
- It was issued by City Of Chula Vista. The work is located in Chula Vista, California, United States.
- Who is a good fit for this opportunity?
- Experienced event planning and production company
- Proven experience delivering festivals, parades, civic events, and community celebrations
- Capable of providing integrated logistics, staging, audiovisual, lighting, and vendor coordination
- Expertise in sponsorship development, fundraising, marketing, communications, and social media
- Strong network of performers, food vendors, activity providers, and event suppliers
- Demonstrated ability to coordinate with public-sector communications and event staff
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.