Event Planner Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Questions due by August 18th, 2026.
Responses due by September 2nd, 2026.
Evaluation and selection anticipated to be completed by August 31st, 2026.
Contract term anticipated to be from September 8th, 2026, to May 31st, 2027, with options to extend.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Minnesota Department of Administration
DESCRIPTION
The organization seeks an event planning service provider for a one-year contract. Events typically include advisory board meetings, general sessions, breakout sessions, registration, and evening entertainment options.
The selected provider will prepare day-by-day plans for on-site hotel staff and service vendors, including chronological program details and a contact list outlining responsibilities. The provider will monitor hotel services, confirm room configurations, coordinate audio-visual requirements, arrange catering and other special services, and supervise event logistics.
The engagement also requires ensuring that each meeting room has appropriate audio-visual equipment and providing a meeting planning solution. Travel for two to three on-site planners is anticipated. All questions must be submitted by August 18, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 2, 2026. Questions must be submitted by August 18, 2026.
- Who issued this RFP?
- It was issued by Minnesota Department of Administration. The work is located in Saint Paul, Minnesota, United States.
- Who is a good fit for this opportunity?
- Experienced event planning and conference management firm
- Proven expertise coordinating hotel venues, catering, registration, and breakout sessions
- Strong audio-visual production and vendor management capabilities
- Able to provide two to three on-site planners and travel support
- Experience developing detailed event schedules, responsibility matrices, and logistics plans
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.