Event Management Services for Trade Summit
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
TIMELINE
RFP Posting Date: June 4th, 2026
Deadline for Submission of Proposals: July 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Eagle Pass
DESCRIPTION
The city is seeking a vendor to provide comprehensive event management services for an upcoming Trade Summit. The selected consultant will collaborate closely with city staff, elected officials, sponsors, partner agencies, vendors, and stakeholders to organize and implement a high-quality event aligned with the city’s strategic vision and economic development goals.
Key responsibilities include developing and maintaining an event planning and implementation schedule, coordinating all aspects of the event from initial planning through post-event closeout, and conducting regular planning meetings with relevant stakeholders. The consultant will oversee project management, staffing coordination, and operational functions to ensure efficient execution.
Additional support is required for marketing, branding, and communications, including contributing to marketing strategy, supporting promotional and outreach initiatives, and maintaining brand consistency throughout the event. The partnership aims to enhance the quality and execution of the Trade Summit, expand sponsorship and revenue opportunities, strengthen the event's regional and national presence, and improve the overall experience for attendees, speakers, and stakeholders.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 1, 2026. Questions must be submitted by June 24, 2026.
- Who issued this RFP?
- It was issued by City Of Eagle Pass. The work is located in Eagle Pass, Texas, United States.
- Who is a good fit for this opportunity?
- Experienced event management and conference planning firm
- Specialized in large-scale trade or economic development events
- Proven expertise in marketing, sponsorship development, and stakeholder coordination
- Track record of working with municipal or government clients
- Presence in Texas or regional familiarity
Analysis generated by Settle AI from the source RFP.
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