When is the submission deadline?

Submissions are due July 29, 2026.

It was issued by City Of Peoria. The work is located in Peoria, Arizona, United States.

Who is a good fit for this opportunity?

Event production company with experience managing outdoor community events. Firm specializing in turnkey movie-in-the-park or public screening programs. Provider with access to outdoor projection, screen, and professional AV equipment. Company experienced in securing public performance film licensing rights. Team capable of handling transport, setup, operation, and teardown across multiple sites. Vendor offering family-friendly entertainment, emcee, and audience engagement services. Regional operator able to support recurring events throughout a one-year contract term.

Event Management Services for Outdoor Movie Events (Due July 29, 2026)

Overview

Events, Printing & Promotional Goods

Peoria, Arizona, United StatesPosted: July 10th, 2026Deadline: July 29th, 2026

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SUMMARY

The city is requesting a contractor to manage turnkey outdoor movie events for its ParkFest program, including film licensing, AV production, event operations, and guest entertainment. The resulting contract will run for one year.

KEY REQUIREMENTS

CONTRACT DURATION

24 months

TIMELINE

Proposal Due Date: July 29th, 2026 at 5:00 P.M. AZ Time.

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Peoria

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DESCRIPTION

The city is seeking a vendor to provide turnkey event management services for its ParkFest outdoor movie program. The selected contractor will produce outdoor movie events at various park locations throughout the city, supporting free, family-friendly entertainment that encourages community engagement and enhances residents' quality of life.

Services include securing all required public performance licensing rights for selected films and coordinating with the city on movie title availability and licensing requirements. The vendor will also provide professional outdoor movie screens, projection equipment capable of delivering high-quality images in outdoor settings, and full event operations including transportation of equipment, setup, testing, live operation, and teardown.

In addition, the contractor will be responsible for pre-show music and entertainment, as well as emcee or event host services to enhance the guest experience. The contract term is one year, and questions are due by July 22, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 29, 2026.
Who issued this RFP?: It was issued by City Of Peoria. The work is located in Peoria, Arizona, United States.
Who is a good fit for this opportunity?: Event production company with experience managing outdoor community events
Firm specializing in turnkey movie-in-the-park or public screening programs
Provider with access to outdoor projection, screen, and professional AV equipment
Company experienced in securing public performance film licensing rights
Team capable of handling transport, setup, operation, and teardown across multiple sites
Vendor offering family-friendly entertainment, emcee, and audience engagement services
Regional operator able to support recurring events throughout a one-year contract term

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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