(1) Vendor needs to provide a unified room scheduling and event management software solution to support booking and administration of classrooms, conference rooms, and event venues– Functional Requirements– User types & access Describe how the solution supports faculty, staff, students, and external clients with distinct user experiences and policy treatment.– Role– and room–based policies Explain how booking rules can be applied by role (for example, faculty/staff auto–book) and by room/space (for example, request/approval only for specific rooms), including handling of exceptions, blackout windows, and conflict prevention.– Booking channels: internal self–service and public requests/booking Describe how internal users submit and manage self–service bookings and how external users request or book spaces (where policy allows), including intake forms, eligibility checks, and status communications.– Approvals & automation Describe configurable approval chains, notifications, reminders, and escalations for internal and external requests.Service workflows to operations teams: When bookings include technology, A/V, setups, or other services, explain how tasks/notifications are created and routed to the appropriate team (for example, IT or Facilities) and how these appear in team work queues and operational lists.– Events, services and resource management Show how users add event notes, select services/resources (for example, A/V, layouts, catering), and how the system prevents conflicts on limited–quantity resources.– Recurring reservations Describe support for recurring and semester–based bookings with conflict prevention– Room–adjacent tablets/kiosks (behavior) Describe status display (free/busy), check–in/no–show handling, and whether walk–up booking or request is supported at the device– Client–facing dashboard Describe any interactive dashboard/portal that internal or external users can access to view availability, submit and track requests, update details, and access documents/invoices.– Billing and invoicing for external events Explain how estimates/quotes, deposits, final invoices, adjustments/credits, and audit trails are handled for external events and partners.– Light client/organization management (CRM–light) Describe how client/organization profiles, history, and documents (for example, quotes and contracts) are stored and surfaced during booking(2) All the questions must be submitted no later than February 10, 2026 (3) The contract period will be for one year.