When is the submission deadline?

Submissions are due October 16, 2026. Questions must be submitted by September 25, 2026.

It was issued by County Of San Mateo. The work is located in Redwood City, California, United States.

Who is a good fit for this opportunity?

Community engagement and public outreach firm with demonstrated equity-focused experience. Experience working with local governments, cities, counties, and diverse priority populations. Multilingual and culturally responsive communications capabilities. Skilled facilitators for in-person and virtual meetings, workshops, surveys, polling, and mapping exercises. Capacity to coordinate translation, interpretation, accessibility, childcare, event logistics, and community compensation. Strong documentation, outcome tracking, and engagement analysis capabilities.

Equitable Community Engagement Services (Due October 16, 2026)

Overview

Management Consulting & Admin Support

Redwood City, California, United StatesPosted: August 18, 2026Deadline: October 16, 2026

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SUMMARY

A vendor is sought to design and deliver equitable, accessible community engagement across cities and the county. The work includes outreach, research, inclusive events, stakeholder liaison services, and analysis of engagement outcomes.

KEY REQUIREMENTS

Must have a minimum of three years of experience within the last five years providing services of similar size and scope
Must be registered and in good standing with SAM.gov
Must be authorized to execute the certification on the firm's behalf
Must provide at least three examples of relevant projects
Must provide at least three client/community references
Must provide two references from public entities, one of which must be of similar size to San Mateo County

CONTRACT DURATION

60 months

TIMELINE

RFSQ Released: August 17th, 2026

Deadline for Questions: September 25th, 2026, 5:00pm

Response to Written Questions Posted: October 2nd, 2026, 5:00pm

Submittal Due Date and Time: October 16th, 2026, 5:00pm

Evaluation of Qualifications: October 30th, 2026, 5:00pm

Final Prequalified Consultant List Determination: November 6th, 2026, 5:00pm

QUESTION DEADLINE

September 25, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

County Of San Mateo

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DESCRIPTION

The contracting entities seek a vendor to provide equitable community engagement services that build trust and relationships among cities, the county, and community members. The vendor will serve as a trusted liaison, facilitate two-way information sharing, and conduct background and technical research to identify communities that are most impacted or likely to experience significant impacts.

Services include developing accessible online, social media, radio, video, and print outreach and educational materials for audiences with diverse languages, ages, cultures, abilities, and levels of familiarity with the relevant issue. The vendor will identify and implement equity-focused and creative engagement strategies, including arts, music, cultural activities, meetings, workshops, surveys, polling, and mapping exercises where traditional public meetings may be ineffective.

The vendor will lead engagement activities and follow-up, document and analyze outcomes, and assess success in reaching priority populations. Responsibilities may also include planning and facilitating in-person and virtual events, with related support such as food, room rentals, childcare, community compensation, translation and interpretation, and accessibility services. Questions must be submitted by September 25, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 16, 2026. Questions must be submitted by September 25, 2026.
Who issued this RFP?: It was issued by County Of San Mateo. The work is located in Redwood City, California, United States.
Who is a good fit for this opportunity?: Community engagement and public outreach firm with demonstrated equity-focused experience
Experience working with local governments, cities, counties, and diverse priority populations
Multilingual and culturally responsive communications capabilities
Skilled facilitators for in-person and virtual meetings, workshops, surveys, polling, and mapping exercises
Capacity to coordinate translation, interpretation, accessibility, childcare, event logistics, and community compensation
Strong documentation, outcome tracking, and engagement analysis capabilities

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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