When is the submission deadline?

Submissions are due September 3, 2026. Questions must be submitted by August 28, 2026.

It was issued by District Of Ucluelet. The work is located in Ucluelet, British Columbia, Canada.

Who is a good fit for this opportunity?

ERP vendors with proven public-sector and local government implementations. Experience delivering finance, property tax, utility billing, budgeting, grants, and compliance modules. Strong integration capabilities with Microsoft Entra ID and external government systems. Demonstrated expertise in data migration, structured export, records preservation, and platform transition. Robust cybersecurity, audit logging, monitoring, and governance capabilities. Established vendor support organization with scalable, sustainable platforms.

Enterprise Resource Planning System (Due September 3, 2026)

Overview

Business Systems (ERP, CRM & POS)

Ucluelet, British Columbia, CanadaPosted: August 8, 2026Deadline: September 3, 2026

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SUMMARY

The District seeks an ERP successor platform supporting public-sector finance, property taxation, utility billing, grants, budgeting, compliance, and related operations. The solution must integrate with existing systems and provide strong data portability, cybersecurity, auditability, and governance capabilities.

KEY REQUIREMENTS

Must be a qualified consulting firm with strong experience in ERP replacement and procurement planning
Must have experience with Canadian government projects
Must be able to provide strategic requirements and procurement strategy
Must be able to provide evaluation advice for ERP selection
Must be able to provide verifiable references from past engagements
Must be able to perform a successful presentation to the evaluation team
Must be able to demonstrate an approach to advancing equity, diversity, and sustainability
Must be able to provide professional advice and take ownership of project outcomes

CONTRACT DURATION

6 months

TIMELINE

Issue Date: August 7th, 2026

Deadline for Inquiries: August 28th, 2026

RFP Closing Date and Time: September 3rd, 2026 @ 3:00pm

Award of RFP: Early 2027

Implementation of existing business functionality: Mid-2028

QUESTION DEADLINE

August 28, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

District Of Ucluelet

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The District is seeking an enterprise resource planning system to serve as the successor platform for its financial, property, utility, compliance, and operational management requirements. The system must integrate with Microsoft Entra ID for authentication and authorization, Perfect Mind for recreation programming general ledger imports, purchasing card and expense submissions, assessment and property owner data, and Homeowner Grant data.

The platform must support data export, migration, and transition capabilities that allow the District to retrieve all data, metadata, documents, attachments, configuration, audit history, and other records in complete, structured, non-proprietary formats. It must also provide availability, reliability, scalability, vendor supportability, long-term sustainability, auditability, traceability, and records preservation appropriate for public-sector financial accountability and governance.

Required cybersecurity capabilities include controls for protecting sensitive financial, employee, and citizen information, along with logging, monitoring, and auditing. Core functionality should include chart of accounts, general ledger, accounts receivable, accounts payable, cash receipting, utility billing, property tax administration, bylaw enforcement and ticketing, funds management, multi-year financial planning and analysis, project costing, grant management, and operational budget management and reporting. Questions must be submitted by August 28, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 3, 2026. Questions must be submitted by August 28, 2026.
Who issued this RFP?: It was issued by District Of Ucluelet. The work is located in Ucluelet, British Columbia, Canada.
Who is a good fit for this opportunity?: ERP vendors with proven public-sector and local government implementations
Experience delivering finance, property tax, utility billing, budgeting, grants, and compliance modules
Strong integration capabilities with Microsoft Entra ID and external government systems
Demonstrated expertise in data migration, structured export, records preservation, and platform transition
Robust cybersecurity, audit logging, monitoring, and governance capabilities
Established vendor support organization with scalable, sustainable platforms

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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