The organization is seeking a vendor to deliver enterprise resource planning (ERP) software along with comprehensive implementation services. The ERP solution will support core functions including financial management, procurement, budgeting, human resources, and capital asset management. Key objectives include reducing manual and paper-based processes, shortening billing and payroll cycles, and delivering real-time visibility into financial and operational data.

The ERP system is expected to enhance financial transparency, audit preparedness, and regulatory compliance while supporting comprehensive, long-term planning. It must provide advanced features such as robust reporting, fiscal year grant and project management, capital asset lifecycle tracking, and integrated revenue and treasury functions. The solution should also distinguish between asset types, support communication, GIS mapping, and RFID integration, especially to improve the management of grant-funded assets.

An integrated system is required to replace various current tools and improve visibility into invoices, receivables, and aging data. The ERP must offer the ability to accept and manage online payments beyond traditional cash and check methods, support scheduled billing, notify when escrow limits are exceeded, and handle complex payment calculations, including CPI adjustments and tax rules. Seamless data integration capabilities, especially for importing and exporting data with platforms like Microsoft Excel, are essential for improved information flow.

A pre-bid meeting is scheduled for May 4, 2026, and questions regarding the RFP must be submitted by May 18, 2026.